at Loyola University Chicago in Chicago, Illinois, United States
Job Description
Public Health Programs Coordinator, Graduate Programs Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the “Search” button. Bookmark this Posting | Print Preview | Apply for this Job
Position Details Position Details Job Title PROGRAM COORDINATOR – EXEMPT Position Number 8100311 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences Campus Department Name SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH Location Code SCHOOL OF HEALTH SCIENCES & PUBLIC HEALTH Is this split and/or fully grant funded? No Duties and Responsibilities Position OverviewThe Public Health Programs Coordinator is responsible for coordinating and leading various activities and functions in support of graduate-level public health programs (PHPs) within the Parkinson School of Health Sciences and Public Health. The Public Health Programs Coordinator reports administratively to the Director of Student Affairs and supports the Program Directors of the graduate degree and certificate programs.
The Public Health Program Coordinator supports graduate students, faculty and staff across PHP graduate programs. The position is based at the Health Science Campus ( HSC ) but may also require occasional presence at Loyola’s Lakeshore Campus ( LSC ). Early morning, weekend, and evening responsibilities may be occasionally necessary for PHP and Parkinson School special events.
Duties and Responsibilities
Program Operations
+ Oversee daily operations of graduate-level PHPs, including standalone MPH , MPH-related dual degrees, MS in Clinical Research Methods in Epidemiology ( CRME ) and Public Health Certificate ( PHC ) program.
+ Serve as the primary contact for prospective students, students, and faculty of the graduate programs.
+ Compile and analyze data and prepare reports related to course enrollment, student demographics, application/acceptance rates, and program outcomes etc. Extract data from Power BI, SLATE and other databases.
+ Assist in program accreditation processes such as managing data, organizing self-study presentations, surveying stakeholders, and coordinating site visits.
+ Assist in codifying policies and procedures such as developing and maintaining student handbooks, policy books, and faculty resource guides.
+ Assist graduate faculty with routine functions such as room reservations, orientation to LUC resources, and book purchases.
+ Liaison with LUC departments such as marketing, catering, conference services, campus reservations, campus safety, facilities.
Marketing, Communications and Events
+ Maintain current program information on websites, social media accounts, Sakai LMS and other outlets.
+ Assist in marketing of graduate programs, such as developing materials, organizing photo shoots, and advertising of events.
+ Represent graduate programs at external recruiting events as needed.
+ Assist program directors with alumni communication and relations.
+ Organize regularly occurring oversight meetings (e.g. Steering Committee or Advisory Board) as required for each individual program.
+ Organize annual or ad hoc events such as Evening of Excellence, faculty retreats, recruiting fairs, open houses, professional conferences or research symposia.
+ Assist with other LUC /Parkinson School events as needed, such as commencement.
Enrollment and Academic Support
+ Communicate with prospective students regarding admission process.
+ Collaborate with Admissions Committees and GPEM in managing the application and admissions process.
+ Manage and advise program plans for individual students.
+ Manage processes related to international student enrollment.
+ Manage processes related to student life (e.g., ID acquisition, building access, wellness resources).
+ Manage processes related to student matriculation (e.g., dismissal letters, LOAs, degree conferral).
+ Manage processes related to curriculum (e.g., course inventories, LOCUS changes, and credit transfers)
Minimum Education and/or Work Experience-Bachelor’s degree in related field is required.
-Two to three years of work experience is preferred.
-Master’s degree is preferred.
Qualifications+ Bachelor’s degree from an accredited college or university in a related field, required.
+ Master’s degree is preferred.
+ Strong organization skills, and effective verbal and written communication skills.
+ Demonstrated success with planning, coordinating, and implementing large and small scale, detail-orientated projects and events.
+ Ability to work effectively within and promote a culturally diverse environment.
+ Ability to work flexible schedule on occasional basis, i.e., early morning, weekend and evening hours.
+ Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
+ Experience with higher education learning management systems.
+ Ability to work with large data sets. Commitment to learning new higher education and business intelligence systems.
+ Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health.
Certificates/Credentials/Licenses Minimum Education and/or Experience+ Bachelor’s degree from an accredited college or university in a related field, required.
+ Master’s degree is preferred.
+ Strong organization skills, and effective verbal and written communication skills.
+ Demonstrated success with planning, coordinating, and implementing large and small scale, detail-orientated projects and events.
+ Ability to work effectively within and promote a culturally diverse environment.
+ Ability to work flexible schedule on occasional basis, i.e., early morning, weekend and evening hours.
+ Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
+ Experience with higher education learning management systems.
+ Ability to work with large data sets. Commitment to learning new higher education and business intelligence systems.
+ Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health.
Computer Skills+ Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
+ Experience with higher education learning management systems.
+ Ability to work with large data sets. Commitment to learning new higher education and business intelligence systems.
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 10/23/2023 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion (https://www.luc.edu/diversityandinclusion/) . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits (https://cld.bz/c/sy7N6a?utm\medium=email&utm\_source=transactional&utm\campaign=CldBz-Share-Collection) centered on health and wellness, financial security, equity, and work-life