Executive Assistant

at American College of Surgeons in Chicago, Illinois, United States

Job Description

Description About the American College of Surgeons The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit . Summary: This position is responsible for providing Executive Associate-level support to the Medical Director of Cancer Programs. This includes managing the office of the Director; prioritizing and addressing the spectrum of activities of the office of the Director; serving as the pivot for communications to and from the Director (both internal and external); prioritizing and addressing requests from Managers and Volunteer Leaders of the Division in regard to existing and new projects; managing the calendar, travel, and expenses of the Director; organizing special events and arranging visits of key leaders, officials, representatives from other organizations; scheduling meetings; preparing meeting notes, correspondence, and letters of recommendation with a great deal of independence; and supporting a range of related activities. This exempt position will report to the Administrative Director, Cancer Programs in the Division of Research and Optimal Patient Care. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote. Responsibilities: Manage and support the spectrum of activities, projects, and priorities of the offices of the Medical Director, Cancer Programs. Design and implement systems to track and support various projects and assignments to ensure timely and efficient completion. Work closely with the Administrative Director to support the activities of the Medical Director. Maintain the very complex calendar and schedule of the Medical Director, schedule in person and remote meetings/calls, and assist with specific travel-related needs. Play a pivotal role in meeting logistics and coordinating schedules of multiple stakeholders of national leaders and VIPS visiting the division. Manage specific projects as assigned; prepare and maintain minutes, proceedings, and reports from various activities of special projects. Manage the activities of the Medical Director in regard to the organization-wide and departmental-wide projects. Other duties as assigned. Required Education and/or Experience: Bachelor's degree or higher from an accredited college or university is strongly preferred. At least 4-7+ years of similar or related administrative support experience is required; experience in associations, professional services, and/or healthcare is a plus. Must be able to maintain confidentiality, operate with emotional intelligence, and demonstrate strong time management skills. Excellent communication skills (verbal, written, and proofreading) and strong organizational skills required. Ability to provide exceptional customer service and interact effectively with College leadership, senior program leaders, committees, members, colleagues, and representatives from other organizations. Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint), video conferencing, and ability to quickly learn additional software applications is essential. Comprehensive Benefits: We're committed to attracting and retaining top talent via valuable benefits! Vacation, personal, and sick hours including 13 paid holidays per year Hybrid office schedule Medical-comprehensive coverage through BlueCross BlueShield Dental, Vision, and Prescription drug program 403(b) Matching Program Pension Plan Flexible Spending Medical/Dependent Care Employee Assistance Program Short Term/Long Term Disability Life Insurance Domestic Partner Coverage Plus many other great benefits! The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (312) 202-5000... For full info follow application link. Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities •All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. •Please view Equal Employment Opportunity Posters provided by OFCCP here.
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Job Posting: 11471926

Posted On: Nov 21, 2023

Updated On: Dec 19, 2023

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