Supervisor of Mail Services

at Lions Clubs International in Oak Brook, Illinois, United States

Job Description

We’re in the business of Good.

Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity. Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved. Here’s how you can help. We are currently looking for a Supervisor of Mail Services to join our team and rise to the challenge of empowering service. Position Highlights:

Oversees the day-to-day workflow of the Mail Service Center including job assignments, scheduling for all outgoing domestic and international shipments, handling and distributing incoming and outbound mail, processing statements and handling of mailings.

What You’ll Do:

+ Ensures effective department operations by developing schedules, assigning, and monitoring work. Ensures the productivity and quality of the department staff is optimal.

+ Oversees incoming and outgoing mail for LCI/F Operates mailroom machinery including postage metering and document insertion equipment, performs basic maintenance as needed.

+ Maintains and develops records for billing, inventory, mailing and parcel shipping.

+ Orders materials and supplies needed. Monitors inventory always ensuring adequate resources.

+ Maintains and fosters a customer service approach across the department staff. Develops and maintains relationships with LCI/F staff, vendors, and others.

+ Oversees and manages mail center budget with manager.

+ Negotiates maintenance and new purchase contracts for machinery with manager.

+ Hires and trains mail center staff.

+ Maintains product or supply inventory by checking stock, anticipating needs, placing and

expediting orders and verifying receipt.

+ Coordinates efforts with other department managers on cross-functional mailings and


+ Recommends and/or implements department plans and goals and monitors progress.

+ Educates other staff regarding department policies and procedures.

+ Reviews and/or analyzes reports or other data pertaining to department programs or projects.

+ Prepares reports as necessary to communicate and evaluate information.

+ Manages employees including, recruitment, work assignments, development and performance management.

+ Ensures compliance with headquarter human resource policies and procedures.

+ Develops and recommends operational standards, policy and/or procedures.

We’re Looking for Someone With:

+ High School Diploma or equivalent experience.

+ A minimum of one to three years in a leadership role.

+ Experience working in a mail center; working knowledge of US and International postage regulations.

+ Demonstrated experience successfully managing a high volume of work and ability to meet deadlines.

Why You’ll Love Working Here: Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as: · Three weeks paid time off plus time off for volunteering · Flexible and hybrid work schedules · Comprehensive medical, dental, vision, and life insurance plans · Flex spending accounts for medical and dependent care · 401K with employer match · Reimbursable training · Casual dress Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world. Lions Clubs International Is an Equal Opportunity Employer

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Job Posting: JC255309611

Posted On: Feb 15, 2024

Updated On: Mar 14, 2024

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