Project Management Specialist, Events

at Lions Clubs International in Oak Brook, Illinois, United States

Job Description

We’re in the business of Good.

Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity. Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved. Here’s how you can help. We are currently looking for a Project Management Specialist to join our team and rise to the challenge of empowering service. Position Highlights: In collaboration with the Dept Mgr. of Event Project Management, leads the planning, coordinating and execution of special events and meetings during the annual city-wide international convention and other smaller international meetings such as the DGE Seminar and Lions Day at the United Nations. This role also assists the Convention Division Manager and Project Management Department Manager in executing successful meetings worldwide. What You’ll Do:

+ Support Convention division and event project team by creating project plans. Track project deliverables, ensuring deadlines are met. Communicate with various project stakeholders on all aspects of the project to ensure success. Identify obstacles, mitigate issues or bring them to the appropriate party for resolution.

+ Responsible for building project plans and serves as SME for division on project management software. Provides training and assists team members with project management software to track tasks and due dates.

+ Collect and organize the staffing requirements for annual convention; contract with outside venders for temporary staff support at convention; partner with Host committee to communicate volunteer needs; serve as point of contact, managing communication with staff working convention specific to details related to travel, assignments, training, etc.

+ Calculate the number of support staff needed. Create schedule of assignments for temporary staff, headquarters staff and volunteers.

+ In collaboration with the Dept Mgr. of Event Project Management, partner with marketing division on development of the convention website, communication and collateral; collect content from convention division stakeholders and follow processes for change requests.

+ Support other meetings in the planning phase and on-site to ensure operations run smoothly, addressing issues and interfacing with VIP stakeholders, LCI/LCIF staff, vendors, clients, etc. Consult with clients, internal and external, to define objectives and design meeting or event solutions.

+ Prioritize and coordinate a wide variety of duties to ensure the successful execution of projects.

+ Maintain professional and technical knowledge by attending workshops, reviewing professional publications, establishing personal networks, and participating in professional organizations as appropriate to field.

We’re Looking for Someone With:

+ Bachelor’s degree in business administration or related field or equivalent experience.

+ One to three years’ experience in meeting planning, project management or equivalent combination of education and experience; hotel or trade show experience is a plus.

+ CEM or CMP designation is a plus.

+ PMP preferred.

Domestic and international travel required; 3 trips including International Convention, plus 1-year out and 2-year out site visits. Why You’ll Love Working Here: Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as: · Three weeks paid time off plus time off for volunteering · Flexible and hybrid work schedules · Comprehensive medical, dental, vision, and life insurance plans · Flex spending accounts for medical and dependent care · 401K with employer match · Reimbursable training · Casual dress Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world. Lions Clubs International Is an Equal Opportunity Employer

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Job Posting: JC255863181

Posted On: Feb 26, 2024

Updated On: Apr 04, 2024

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