Executive Assistant

at Robert Half in Chicago, Illinois, United States

Job Description

Description

We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to our C-level executives for our Fortune 500 technology client. The Executive Assistant will play a critical role in managing schedules, coordinating domestic and international travel arrangements, organizing meetings, and ensuring seamless communication within and outside the organization. This is a hybrid role, offering a blend of remote and in-office work.

Responsibilities:

+ Manage complex calendars for C-Level executives, including scheduling meetings, appointments, and travel arrangements.

+ Coordinate domestic and international travel logistics, including flights, accommodations, transportation, and visa processing.

+ Organize and prioritize incoming requests and emails, ensuring timely responses and follow-up.

+ Prepare and distribute meeting agendas, materials, and presentations.

+ Schedule and coordinate internal and external meetings, conferences, and events, including ordering refreshments and arranging audiovisual equipment as needed.

+ Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

+ Assist with special projects and initiatives as assigned by executives.

+ Handle expense reports, invoices, and other administrative tasks as required.

+ Provide backup support to other members of the administrative team as needed.

Requirements:

+ Previous experience (3+ years) supporting C-Level executives in a fast-paced environment.

+ Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines effectively.

+ Proficiency in calendar management, scheduling, and travel coordination.

+ Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.

+ Proven ability to handle sensitive information with discretion and confidentiality.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

+ Flexibility to adapt to changing priorities and work independently with minimal supervision.

+ Bachelor’s degree or equivalent work experience preferred.

This position offers great career growth and an opportunity to directly support senior management in a dynamic firm with competitive compensation! If you are an ambitious and passionate individual looking to grow your career as an Executive Assistant, we would love to hear from you!

.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .