at FirstService Residential in Huntley, Illinois, United States
Job Description
Job Overview:
Asthe Executive Director of the Sun City HuntleyCommunityyou willbe responsible forproviding all property management services which reflect policies and proceduresestablishedby the Association Board of Directors in addition to efficiently providing daily operations in efforts tomaintainand enhance the existing active adult lifestyle of Del Webb’s Sun City Huntley\.Byutilizingthe various staffing positionsin accordance withthe Association’s operating budget and organization chart, you will supervise andassistthe Association in its fiscal management matters\.
Your Responsibilities:
+ Provide input andassistthe Board with the preparation of the Association’s annual budget
+ Be responsible forthe daily implementation of the annual budget, perform generalfinancial managementand recordkeeping
+ Assist Association and In House counsel on collection matters andmonitormaintenance fee accounts
+ Monitor and report monthly financials
+ Prepare specifications needed for all services received by the Association \(e\.g\., landscaping, snow, trash, insurance, pool, etc\.\)
+ Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations asappropriate\.
+ Negotiate Association contracts for routine services, subject to the Board’s approval, and Association counsel as needed\.
+ Ensure maintenance of all files,recordsand correspondencein accordance withcompany procedures and good business practices
+ Prepare Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meeting
+ Coordinate activities of association professionals including attorneys, auditing firms and engineering firms
+ Establish andmaintainannualcalendarindicatingall association activity, deadlines, election, meetings, projects, etc\.
+ Team building to unite staff and create a cohesive working environment\.
+ Manage performance and discuss concerns regularly of all direct reports and team members\.
+ Enforce the use of policies,toolsand programs by staff in the day\-to\-day management and operations and ensure proper adherence throughout business unit\.
+ Support the roll out and implementation of company & business unit initiatives and strategies\.
Skills & Qualifications:
+ Bachelor’s Degree or equivalent relevant work experience
+ Minimum 7 years relevant work experiencerequired, preferably in hospitality,propertyor facilities management
+ Minimum 2 years project management experience
+ Experience managing large direct or indirect staff
+ Possess working knowledge of budgets and fiduciary responsibility
+ Demonstrated decision making ability
+ Demonstrated written and verbal communication skills
+ Working knowledge of legislationimpactingproperty management, preferred
+ Strong understanding of proposal/bid process
+ Possession of or willingness to obtain CMCA/AMS certificationrequired
+ Critical thinking, problem solving, judgement and decision\-making abilities are necessary\.
+ Proficiencyin computer programs like Microsoft Office, Outlook and Windowsrequired\.
+ Ability to work with sensitive and/or confidential information\.
What We Offer:
As a full\-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision\. In addition, you will be eligible for time off benefits, paidholidaysand a 401k with company match\. Occasional travel may berequiredto attend training and other company functions\.
Compensation :$170,000 \- $200,000\+ plus bonus
