at Loyola University Of Chicago in Chicago, Illinois, United States
Job Description
Position Details
Position Details
Job Title
ADMINISTRATIVE ASSISTANT
Position Number
8300861
Job Category
University Staff
Job Type
Part-Time
FLSA Status
Non-Exempt
Campus
Chicago-Water Tower Campus
Department Name
INSTITUTE FOR PASTORAL STUDIES
Location Code
INSTITUTE OF PASTORAL STUDIES (03200A)
Is this split and/or fully grant funded?
Yes
Duties and Responsibilities
Acts as primary contact for the Institute of Pastoral Studies, department of Continuing Education Pathways for Tomorrow Phase 2 grant projects.
Directs callers to appropriate individuals; maintains general knowledge of the grant's projects, organization and personnel.
Performs a variety of clerical duties including payment requisitions, expense reimbursements, filing documentation in Ndrive and hard copies
Assists the two grant Principal Investigators with the different projects
Maintains calendars; schedule of payments, meetings and conference calls; reserves and prepares facilities and meeting rooms.
Prioritizes all incoming information to Principal Investigators;
Serves as the event planner and coordinator for grant related events.
Acts as primary webmaster/content manager for grant related websites requesting updates in grant related websites.
Records and distributes minutes for meetings.
Performs data entry for various reports/projects.
Provides clerical support for faculty/staff/consultants performing grant related tasks/projects.
Coordinates the distribution of evaluation surveys.
Performs related duties as assigned.
Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
Bachelor's degree or equivalent is preferred.
Previous office support staff experience is preferred.
Excellent verbal and written communication in both English and Spanish, organizational and customer service skills required.
Ability to learn new computer software and programs as necessary.
Ability to multitask effectively.
Ability to work well independently and as part of a team.
Ability to interact and collaborate professionally and courteously with other staff members and faculty.
Must have discretion and trustworthiness.
Certificates/Credentials/Licenses
Excellent spoken and written Spanish
Computer Skills
Proficiency in MS Office applications and website maintenance and development.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Lifting, Carrying, Repetitive Motions
Working Conditions
Irregular Hours, None
Open Date
10/26/2023
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Loyola University Chicago is an Equal Opportunity Employer.
