SMALL PURCHASE CONTRACT MANAGER

at Department of Commerce and Economic Opportunity in Springfield, Illinois, United States

Job Description

About the Position

The Small Purchase Contract Manager (Personal Services Contract) will engage with vendors to ensure they conform to the applicable procurement methodology utilized. The contractor will work in collaboration with the Chief Procurement Office for General Services (SPO) to request procurement approvals and guidance.

Assist with the transition and communication plan to move small purchases ($2,000 – $10,000) from the Management Operations team to the Procurement Office.

Facilitate small purchase procurements for the Illinois Department of Commerce and Economic Opportunity (DCEO) under the guidance of the Agency Procurement Officer (APO).

Assist with Enterprise Resource Planning/SAP processing of all procured contracts with internal and external entities and their subject matter experts.

Provide procurement guidance and assistance to agency fiscal liaisons and partner with the Office of Financial Management to assist with resolving procurement contract issues.

Assist the APO with defining procurement processes and workflows.

Provide training and onboarding for new agency procurement staff.

Requires knowledge, skill and professional development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.

Must have a minimum of three (3) years of procurement experience and a minimum of one (1) year of experience with Enterprise Resource Planning (ERP).

Of the three (3) years of ERP experience, requires experience in creating shopping cart/purchase orders within ERP/SAP.

Of the three (3) years of procurement experience, requires experience in writing and drafting Request for Quote (RFQ’s).

Three (3) years of experience utilizing the BidBuy procurement system or similar e-procurement program.

Three (3) years of experience utilizing Enterprise Resource Planning (ERP) System/SAP or similar platform.

Must pass a background check.

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers – taxpayers, businesses, workers and communities – by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.