at Northwestern University in Evanston, Illinois, United States
Job Description
Job ID49848
LocationEvanston, Illinois
Department: MCC Electrical & Computer Eng
Salary/Grade: EXS/6
Job Summary:
The Financial Administrator in Electrical and Computer Engineering oversees a variety of sponsored and non-sponsored financial functions including managing the ECE financial team, processing payroll funding and appointments, payroll reconciliation, and assisting with the faculty salary planning and effort reporting. In addition, the Financial Administrator is the primary backup to the ECE Business Administrator and approves financial transactions. This role assists the ECE BA in staff hiring, annual budget planning and annual space survey. The ideal candidate will have a strong management and financial background, experience with sponsored funding and a focus on excellent customer service.
Supports a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
Accounting policy & procedure
Accounts payable
Accounts receivable
Additional/special pay
Analysis
Appropriation charges
Audit
Balancing
Bank and balance sheet acct
Bank deposits
Benefits accounting
Budget
Business continuity planning
Capital spending
Cash receipt
Chart &/or account coding
Cost accounting
Creating new accounts
Endowment and gift accounting
Expense reimbursement
Financial StatementsForecasting
Grants &/or awards
Inventory
Investment asset accounting
Journal &/or ledger
Payroll
Petty cash
Plant, debt & loan acct
Procurement card program
Purchase orders
Recharge
Reconciliation
Risk accounting
Reporting
Salary administration
Student accounts
Student funding
Student loans
Transfer charges
Treasury
Wire transfers
Please note: Supervisor provides objectives & deadlines.Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures.EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Specific Responsibilities:
Budget:
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Acts a Budget Office expert on units and functions within portfolio of responsibilities.
Coordinates &/or provides information for the annual salary review process.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Provides support for annual audit workpapers and quarterly financial statement workpapers.
Maintains, and updates financial models and analysis.
Transactions:
Provides review and oversight of all types of financialtransactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits
Accesses multiple... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
