at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 49889
Department: Office of the Provost
Salary/Grade: EXS/30
Job Summary:
The Assistant Provost works in support of business operations initiatives and activities of the Office of the Provost. Reporting to the Associate Provost for Administration, Finance, and Facilities, the Assistant Provost coordinates finance, budget planning, and human resources for the Office of the Provost and 30 reporting units, including directing staff performance and merit planning processes, and recruiting; overseeing budgeting and forecasting; coordinating business continuity for the reporting units; and addressing issues of compliance with University requirements and policies. The Assistant Provost supports operationalization of commitments to schools/units and deans and senior leaders and collaborates with the academic units in the Office of the Provost, Office of Budget and Planning, Office of General Counsel, Office of Human Resources, Office for Research, Office of Financial Operations, and other administrative offices, as relevant.
Specific Responsibilities:
- Works closely with the Associate Provost for Administration, Finance, and Facilities on a variety of projects and initiatives related to the Office of the Provost’s financial planning and resource allocation processes. Conducts budget analysis and planning and partners with Provost Office leaders on key initiatives.
- Manages Provost Office administration & finance team; oversees staffing operations and position management for the Office of the Provost and its 30 academic and administrative support units; coordinates annual performance and merit planning processes, recruitment, hiring, and other activities for approximately 330 staff. Working with the Associate Provost, ensures that the staffing structures across the Office and reporting units support the activities of the Office.
- Oversees the financial operations for the Office of the Provost and its 30 academic and administrative support units; manages the Provost’s commitments to deans and University senior leaders; ensures compliance with University policies; oversees vendor contract review; prepares annual budgets and quarterly budget forecasts for the Office’s $65M expenditure budget, composed of tuition, appropriation, gifts, endowments, and grant funding sources, and oversees the Provost’s special project budgets.
- Conducts analysis and research on budget and planning-related matters and produces analytical reports summarizing findings to make informed decisions on desired directions and recommendations for action; works with the Associate Provost to develop business strategies for the administrative reporting units to support the University’s strategic goals. Produces reports and prepares communications.
