at Baxter Healthcare Corporation in Deerfield, Illinois, United States
Job Description
This is where you save and sustain lives
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.
What You'll Be Doing:
Provide dedicated support to 3 VP's, and, as needed, to their departments.
Support a large organization within IT with multiple senior Director level employees.
This exciting and challenging position will require working with other administrative staff both within the US and Globally.
Will require independent thinking as well as partnering with team members.
Global interaction and exposure to senior levels of the organization and external vendors will be part of the day to day.
Broad versatile role with frequently changing priorities and deliverables.
Represent Baxter on committees of a number of local charities including Habitat for Humanity.
Duties and Responsibilities
Coordinate schedules and assist in managing time of others.
Coordinate domestic and international travel arrangements.
Prepare expense reports and manage department credit line for purchases.
Manage departmental purchase and ensure prompt and efficient flow of procure to pay process.
Create/prepare correspondence and complex presentations.
Assist with all meeting planning, including room set up, WebEx, and Tele-Presence / video conferencing
Develop and maintain database/spreadsheets.
Manage staffing activities to include interviews, onboarding, contractors, and transfers.
Apply and implement internal policies and provide training as needed.
Involvement with project management/event coordination.
Other duties as assigned by management.
Qualifications
High school diploma required. Bachelor's Degree highly preferred
Minimum of 5+ years of relevant experience. (2 or more years Baxter experience preferred)
Advanced knowledge of computers/systems including, PowerPoint, Word, Excel,
Access and Outlook. Knowledge of documentation management a plus
Demonstrated proficiency with Internet/Intranet applications and research.
Excellent oral and written communication skills in order to effectively communicate with internal and external high-level executives.
Previous experience with travel arrangements, expense reporting, meeting planning, and calendar management
Experience working with Global teams and/or Technical group support highly desired
Ability to multi-task, independently manage time and be detail oriented is a must
Support VP during times of increased activity, or as needed
Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission
The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the here and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
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Equal Employment Opportunity
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
EEO is the Law
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