at Thornton Tomasetti, Inc. in Chicago, Illinois, United States
Job Description
Thornton Tomasetti applies engineering and scientific principles to solve the world's challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.The Role
Thornton Tomasetti's Chicago office is seeking an Office Manager . The successful candidate will be directly responsible for the smooth running of all our office management operations. This challenging and varied position will involve handling a wide range of tasks and responsibilities for an office of more than 100 staff, while supporting members of the senior management team and other personnel, acting as the key administrative support. The position will require someone who is hands-on and well organized in their work. A strong communicator both verbal and written, along with good listening skills. The successful candidate will be adaptable, enjoy learning new processes and systems, with a can-do approach to all tasks.
Responsibilities
- Manage office administration and reception duties, including meeting schedules, conference room coordination, answering calls and greeting visitors.
- Supervise a small team of administration staff.
- Create and maintain the necessary requirements for a productive and safe workplace for employees and visitors.
- Support staff and senior executive leadership with various administration tasks.
- Assist Corporate Human Resources with local tasks such as onboarding of new employees.
- Manage office supplies, utility providers, and general purchasing.
- Assist with travel arrangements for staff.
- Manage all office health & safety related matters and ensure all records are kept up to date for a productive and safe workplace for all employees and visitors.
- Ensure office accreditations and registrations are maintained and renewed when required.
Requirements
- Degree educated.
- 3+ years of previous experience of working in the professional service industry would be advantageous.
- Experience in using Microsoft Office suite programs - Word, Outlook, Excel, and PowerPoint.
- Highly developed interpersonal and communication skills in a positive and approachable manner.
- Excellent attention to detail.
- Experience of managing quality systems would be beneficial.
- Ability to multi-task with a demonstrated willingness to learn.
Benefits
Depending on your employment status, benefits may include:
- Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
- Flexible Spending Accounts for Medical & Childcare
- Paid Time Off, Family Leave for New Parents, Volunteer Time
- Tuition Reimbursement
- Commuter Transit (where available)
- 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
- Fitness Reimbursement
- And other various wellness, diversity/inclusion and employee resource programs and initiatives
Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
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