at Zones, LLC in Carol Stream, Illinois, United States
Job Description
Description
Position at Zones LLC.
Company Overview:
When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there's really only one: Zones - First Choice for IT.TM
Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
Position Overview:
As an Business Operations Coordinator, you will provide high-level administrative support to executive leadership, enabling them to focus on strategic tasks and decision-making. Your role will involve managing travel, expense reporting, calendars, coordinating internal and external meetings, handling correspondence, and undertaking various administrative duties with efficiency and discretion. Your ability to anticipate needs, prioritize tasks, and maintain confidentiality will be instrumental in supporting the executive team and ensuring smooth operations within the organization.
What you'll do as the (Business Operations Coordinator):
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel Arrangements:
Coordinate all aspects of executive travel, including flights, accommodations, transportation, and itinerary planning.
Research and book the most cost-effective and convenient travel options, considering executive preferences and schedule constraints
Ensure all travel arrangements adhere to company travel policies and guidelines
Provide detailed itineraries and necessary documentation to executives prior to travel
Handle last-minute changes or cancellations and resolve any travel related issues promptly.
Expense Management:
Collect and organize receipts and expense documentation from executives
Enter expenses into the company's expense management system accurately and promptly
Verify expenses against company policies, ensuring compliance and proper categorization.
Prepare and submit expense reports on behalf of executives in a timely manner.
Track expense reimbursements and follow up on outstanding payments as needed.
Calendar Management:
Coordinate and manage complex calendars for executives, scheduling meetings, appointments, and travel arrangements.
Anticipate scheduling conflicts and proactively resolve them to optimize executive's time.
Communication Management:
Coordination of weekly department updates to COO.
Support internal and external communications, screening calls, emails, and correspondence as needed.
Draft and edit correspondence, reports, presentations, and other documents on behalf of executives.
Ensure timely responses to inquiries and requests, maintaining professionalism and confidentiality.
Meeting Coordination:
Arrange and coordinate meetings, conferences, and events, including logistics, agenda preparation, and venue arrangements.
Responsible for weekly executive meetings, including one-on-one and teams meeting.
Coordination and facilitation of monthly/quarterly Town Halls
Attend meetings, take minutes, and distribute action items to relevant stakeholders.
Administrative Support:
Coordination of Awards and Recognitions (Team Member of the Quarter, etc.)
Coordinate and follow up regarding HR related tasks such as goals, metrics, performance reviews, promotions, and merits.
Perform various administrative tasks, such as filing, data entry, and document management.
Responsible for company credit card statement reconciliations and bank deposits.
Office management related tasks such as ordering supplies and other office required items.
Conduct research and compile information for special... For full info follow application link.
At Zones, we don’t just acknowledge diversity, we make it the foundation of how we conduct business and how we support our employees and communities. Zones is a certified Minority Business Enterprise (MBE) and Corporate Plus member of the Northwest MSDC (Minority Supplier Development Council). We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, sexual orientation, national origin, age, citizenship, marital status, disability, gender identity or Veteran status.
