at ACGME in Chicago, Illinois, United States
Job Description
JOB OVERVIEW
Manages the day-to-day flow and execution of work for the assigned Review/Recognition Committee(s) and acts as liaison between the committee and relevant program leadership and staff. Serves as a resource to the graduate medical education (GME) community regarding committee decisions and interpretation of requirements for assigned specialties/subspecialties. Prepares meeting materials for the committee and analyzes annual data and reports. Monitors reviewers' recommendations for adherence to the applicable ACGME requirements, policies, and procedures. Drafts letters of notification and ensures proper resolution of committee and program requests. Collaborates with staff members on multiple internal committees to improve department processes and operations. Participates in efforts to ensure consistency and accuracy of data housed in the Accreditation Data System (ADS) and maintains full proficiency in system use.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Manages Review/Recognition Committee meeting preparation, including agenda development, preparation and electronic dissemination of meeting materials, timely completion of reviews, meeting logistics, etc.
- Analyzes and evaluates the annual program data and recommends appropriate follow-up to leadership.
- Monitors reviewer findings and recommendations for consistency and adherence to accreditation/recognition requirements and refers identified issues to the Executive Director and Committee Chair.
- Manages the post meeting duties associated with Review/Recognition Committee meetings, inclusive of, but not limited to updating the program status and composing and disseminating letters of notification to external stakeholders to communicate the committee(s)’ accreditation/recognition decisions and the required program actions.
- Reviews all committee decisions to ensure fairness and consistency in the application of standards.
- Manages communication with programs, including requesting information and responding to questions related to committee decisions and the applicable ACGME requirements; reviews and ensures appropriate disposition of non-accreditation/interim program requests
- Manages the process of development, revision, and dissemination of specialty/subspecialty/recognition requirements, Frequently Asked Questions, application forms and other resources for the assigned committee(s).
- Drafts and compiles data and information for various committee reports (e.g., Monitoring Committee self-study).
- Manages the recruitment and selection process for Review Committee members and participates in onboarding and training of new members as well as ongoing committee member activities.
- Prepares and/or delivers instructional presentations to GME audiences/stakeholders as assigned.
- Serves on various internal work groups and committees to support the monitoring and improvement of department processes and operations.
- Drafts or provides input into the development of assigned Review/Recognition Committee(s) annual budgets.
- Develops and maintains the assigned specialty/subspecialty/recognition web content and online resources.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITY
Supervises, directs, and evaluates assigned staff members. Supervisory functions include: making hiring and termination decisions; prioritizing assignments and directing work; developing and overseeing employee work schedules and approving time away from work; providing and/or facilitating employee training and development; approving/processing employee concerns and problems and counseling or disciplining as appropriate; completing employee performance appraisals; determining or making recommendations regarding new hire salaries and salary changes; and acting as a liaison between employees and Management.
QUALIFICATIONS
Minimum
- Bachelor’s degree in a relevant field of study.
- Five years’ experience in graduate medical education, accreditation, academic or health care related settings.
- Two years’ previous experience at the lead or supervisory level in a graduate medical education, educational, accreditation, or health care related field.
- Proficiency in all components of Microsoft Office and the ability to learn and apply new software programs.
Preferred
- Master’s degree in a relevant field of study.
- Five to seven years of previous experience as a Senior Accreditation Administrator or as a manager of multiple ACGME-accredited residency/fellowship programs.
- Advanced knowledge of accreditation and/or recognition processes and interpretation of relevant accreditation standards and requirements.
- Knowledge of the ACGME Accreditation Data System (ADS).
REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES
- Excellent interpersonal, verbal, and written communication skills.
- Strong attention to detail and expert follow-up skills.
- Ability to process existing and new information and apply information to novel situations.
- Ability to use, disseminate, and interpret data in reports.
- Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
- Ability to apply and use meeting technology, including virtual meeting technology, to facilitate in- person, virtual, and hybrid meetings, as well as educational sessions and other communications.
WORK ENVIRONMENT/CONDITIONS
- This position is based in a typical office environment with no specific or unusual physical or environmental demands.
- Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.
The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.
