at SIU Medicine in Springfield, Illinois, United States
Job Description
Description
Under the direction of the Business Manager, this position will perform entry-level professional
accounting principles and practices that assist in the maintenance of accounts and accounting records
for the Department of Psychiatry. In addition, this position will provide financial management support
to the Department of Neurology. This position will also offer support for general office functions.
Examples of Duties
Inputs and audits all invoice vouchers and internal billings for compliance with University and
contract guidelines and fund availability.
* Assists in the maintenance of fiscal filing system for all account transactions, financial reports,
correspondence, budget materials, and manual of university policies and procedures related to
the fiscal area
* Communicates at the direction of the Business Manager or Department Administrator with
outside entities interested in contracting with SIU School of Medicine.
* Submits contract or purchasing request forms, edits contract drafts, and forwards for signatures
prior to execution.
* Prepare department purchase requisitions and blanket orders to encumber funds from which to pay for
services, equipment and supplies. Ensure quotes and proper documentation are attached. Follow up on
the receipt of orders or services. Ensure that all paperwork conforms to university policies and
procedures.
* Maintains and monitors contractual billing and payment recording.
* Processes staff and faculty payroll for Psychiatry. Maintains database for reconciling benefit time balances
for staff and faculty.
* Review department's travel expense reports and vouchers. Assist staff with process and completion of the
authorization for travel and reimbursement forms.
* Assists with fixed assets inventory annually.
* Participates in the Department "Psych Facilities" group; aiding as needed regarding requests related to on
site issues.
* Performs other related duties as assigned.
* Collects, enters, compiles and organizes information for recurring reports.
* Assists with completing surplus for department furnishings.
Qualifications
1. High school diploma or equivalent.
2. Any one, or any combination that totals 1 year (12 months) from the following:
a. college course work in accounting (6 semester hours = 1 year); or
b. college course work in any curriculum (30 semester hours = 1 year)
c. work experience which could include bookkeeping, office support, or closely related experience.
Supplemental Information
If you require assistance, please contact the Office of Human Resources at or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.
The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.
The SIU School of Medicine Annual Security Report is available online at . This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the
"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."
Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.
Pre-employment background screenings required.
Southern Illinois University School of Medicine is an Equal Opportunity Employer.
