at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID49750
LocationChicago, Illinois
Department: Law Instruction (Staff)
Salary/Grade: NEX/11
Job Summary:
Are you looking for an opportunity to work in higher education supporting a remarkably interdisciplinary faculty engaged in a diverse array of research and scholarship? Reporting to the Faculty Support Manager, the Administrative Assistant 3 position, internally known as a Faculty Assistant, responds to a wide range of instructional, administrative, and professional needs of assigned faculty and plays a critical role in the smooth flow of day-to-day activities in support of the overall mission of the support team.
The Faculty Assistant team strives to maintain high standards of excellence in support of the Northwestern community, including the most interdisciplinary research faculty in the nation, accomplished student body, and dynamic law school departments. The team shares an awareness that recognizes our strengths, diversity, talents, and contributions. We are committed to developing a professional team through shared knowledge and communication. We encourage professionalism, seek team involvement, and embrace creativity.
A strong performer in this role will be detail-oriented, reliable, resourceful, and patient; able to pivot quickly and adjust plans to respond to unanticipated requests; interested in troubleshooting and problem-solving; adept at communicating clearly and concisely with diverse audiences and also have a high level of energy for procedural tasks such as completing forms, processing expenses, and managing files. If this opportunity sounds appealing, we invite you to apply and join our team.
Northwestern Pritzker Law prides itself on its active and diverse community, which brings together a passionate and talented group of students, staff, and faculty. The Law School endeavors to take principled action towards ensuring that we live up to our responsibility-and our institutional values-to create a diverse, equitable, and inclusive community for all constituents. Law School leadership commits to working tirelessly to ensure every member feels valued, all students can study and train to be successful in their careers, all staff members can develop personally and professionally, and where our faculty can both teach and support our students and produce top quality research and scholarship.
Target hiring range for this position will be between $19.31 to $26.53 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Specific Responsibilities:
Documents & Databases
Prepare, format, edit, and submit manuscripts, articles, and casebooks for publication.Assist with SSRN updates and similar tasks related to faculty publications.
Assist with creation, edits, and dissemination of other professional documents including article reprints, correspondence, transcription, recommendation letters, and meeting materials.
Assist faculty and manager with informational projects and file maintenance as requested, including creation or updates of PowerPoint presentations, spreadsheets, contact lists, and databases.Provide detailed reports on faculty support needs and trends.
Accounting
Consistently follow University and departmental guidelines for submission of expense reports, payment requests, and other financial transactions for assigned faculty, including colloquium or other expenses as needed.
Proactively monitor faculty research spending activities and ensure expenses are within allowable limits.
Prepare, review, and disseminate research budget statements to assigned faculty; identify and problem-solve accounting issues; respond to faculty and manager regarding any account questions.
Human Resources
Monitor and facilitate all temporary/student employment activities for assigned faculty, observing all Law School hiring and payroll procedures.
Coordinations
Provide high-level instructional support to assigned faculty: order, print, and distribute instructional materials; create seating charts; design and manage course webpages (Canvas); handle classroom AV and space needs using online reservation system; liaise with students; proctor exams as needed; compile and help submit grades.
Provide professional and administrative support to assigned residential faculty, including assistance with professional memberships, business travel, organizing meetings and conference calls, and numerous other activities.
Direct student employees to Law payroll for hiring; monitor all temporary/student wage activity for assigned faculty, observing all... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
