PROJECTS ADMINISTRATOR-GRANTS

at City of Chicago in Chicago, Illinois, United States

Job Description

Description:

JOB ANNOUNCEMENT

PROJECTS ADMINISTRATOR – GRANTS

Office of Public Safety Administration (OPSA)

Grants Division

Number of Positions: 1

As an essential member of the Chicago Office of Public Safety Administration (OPSA) Grants Division, under the direction of the Director of Grants Management, the Project Administrator will actively and substantially contribute to the management of the entire public safety grants portfolio by gaining technical knowledge of all public safety grant programs and specialist-level knowledge of grants under their responsibility. They will also be managing staff that are grants research specialists.

ESSENTIAL DUTIES

+ Writing grant application narratives and budget proposals

+ Run reports on expenditures and create timelines to track multiple projects and compliance and auditing requirements, presentation material, and supporting materials for requested actions.

+ Communication with the Grantors, reporting requirements, drafting MOUs/agreements related to the grants, milestone updates and progress meetings with subject matter experts, setting up grants in the city’s finance system.

+ Progress reports to the budget office

+ Researching new opportunities based on needs garnered from strategy conversations with the public safety departments.

+ Maintain professional knowledge and develop new relationships for the exchange of ideas and perspectives by keeping current on industry and government standards and requirements, attending workshops and informational meetings, reviewing professional publications, and continuing partnerships and collaborations.

+ Provide guidance and assistance that are consistent with the overall direction of the department, develop and implement policies and procedures, and research a variety of topics including new programs, grant availability, and professional development.

+ Participate in a variety of internal and external meetings involving a range of issues related to regulatory requirements, program offerings, funding statuses, collaborations and partnerships, and participation levels.

+ Compiling budget documents and analyzing grants public safety receives and preparing reports and statistical data for executive briefings.

+ Perform other related duties as required.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

LOCATION : OPSA

3510 S Michigan Ave

HOURS: 9:00 am – 5:00 pm, Monday – Friday

Salary: $86,520

THIS POSITION IS EXEMPT FROM CAREER SERVICE.

Qualifications:

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor’s degree in Business or

Public Administration or a field of study directly related to the responsibilities of the position, plus

five years of project management work experience, or an equivalent combination of education,

training and experience.

Disclaimer – “Accredited” means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

+ Technical skills in grant writing, previous management of grant programs, and general project management experience

+ Previous work experience in public or fiscal policy development, project management

+ Previous experience with federal, state, and private grant programs and a demonstrated ability to address requirements, contractual arrangements, and procedures (e.g., writing and submission of grant proposals; monitoring/oversight of grant activities, expenditures, and reimbursements; preparing of required status reports to grantors, executive leadership, and operational units; data collection and analysis associated with status report development).

+ Complex budget development and implementation experience.

+ Ability to effectively lead, manage, and supervise people and processes.

+ Ability to speak, read and write any language other than English fluently

NOTE : You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.

NOTE: Candidates must pass a background investigation, drug screen and other pre-employment procedures as determined by the Chicago Police Department.

Application Evaluation: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Candidates who meet the minimum qualifications will be placed on an eligibility list in lottery order. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

Education & Employment Requirements and Verification: You must provide information about your educational background and work experience including job titles, dates of employment (month/year), and specific job duties on your resume and/or application as it relates to the qualifications of the position for which you are applying. ‘Acting Up’ cannot be considered for current City employees. Please attach all applicable transcripts, diplomas, licenses, and/or certificates as outlined on the job posting for the position you are applying for. The initial evaluation will be based on information provided and documents submitted with the application. Applications must be submitted by the individual applicant. Employment applications lacking the required documentation will not be considered. For information regarding the required attachments, please review the description section of the job posting. Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history. If you have received your degree internationally, you will be required to provide a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications to be referred to departments for consideration. Hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

To honor the commitment of our veterans, the City of Chicago has amended city ordinance 2-74-020 to bolster the hiring preference for individuals who have served in the United States Armed Forces and were discharged or released therefrom under Honorable Discharge or General Discharge (Under Honorable Conditions). The City of Chicago further recognizes an individual who has completed the term of their initial contract as a Reservist or member of the National Guard and is actively serving in good standing. Veterans