at Secretariat Advisors LLC in Chicago, Illinois, United States
Job Description
Job Description:
THE COMPANY
Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.
We are looking for a Billing Specialist to join our rapidly growing global firm in our Chicago office. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.
RESPONSIBILITIES
- Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
- Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
- Track all invoice activity in relevant systems. Maintain accurate records and management reports
- Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
- Review accounts and balances, identifying any potential inconsistencies
- Accurately input incoming payments and revise open invoices as required by the business
- Assist with A/R reporting and collections as needed
- Issue credit memos as needed
- Account for discounts, split billing and other unique billing situations
- Set up new clients and engagements in accounting system
- Provide timely solutions and answers as issues or questions arise
- Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events
QUALIFICATIONS
- 2-3+ years of professional work experience in cash application and collections
- Undergraduate or Associates degree in Accounting or Finance preferred
- Strong knowledge of accounts receivable function and standards
- Attention to detail and ability to perform data entry with a high degree of accuracy
- Strong Microsoft Office skills (e.g., Word and Excel)
- Experience working with enterprise financial applications - Workday preferred
- Strong communication skills / customer service mindset
- Comfortable working within deadlines and timelines
- Willingness to adapt and adopt new processes and functions
- Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
- Prior experience in a similar role within a professional services business is required, preferably within a law firm
- Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred
Secretariat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
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