at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Business Administrative Associate - Office of the Vice Chancellor for Health Affairs
Business Administrative Associate - Office of the Vice Chancellor for Health Affairs
Hiring Department: VC for Health Affairs
Location: Chicago, IL USA
Requisition ID: 1024644
Posting Close Date: April 19, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of .
Description:
The Business Administrative Associate provides high-level administrative and managerial support to the Office of the Vice Chancellor for Health Affairs (OVCHA), using initiative, independent judgment and discretion concerning priorities with a high degree of specialization. OVCHA is an executive-level office that administers a high volume of work, which requires working under pressure on a daily basis to meet stringent deadlines. This position will perform a wide variety of functions in support of operations and services administered by the OVCHA, which requires knowledge about overall OVCHA activities, applicable University and departmental policies, and established office procedures
Duties & Responsibilities:
Provide administrative support to facilitate OVCHA activities and a variety of related office functions, including assisting OVCHA administrative officials/professional staff, drafting agendas, tracking action items, taking meeting notes, and drafting correspondence.
Provide assistance as needed to support OVCHA operations and services to ensure daily operational needs are met including: scheduling meetings; drafting and finalizing meeting minutes; project management; handling messages of administrative officials/professional staff to ensure they are retrieved, sent, and/or distributed in a timely manner; planning/coordinating departmental mailings and overnight deliveries via U.S. and campus mail; coordinating photocopying needs of administrative officials/professional staff; initiating communications to provide/obtain information to facilitate OVCHA activities; and performing other clerical and office support functions.
Coordinate logistical requirements for OVCHA activities including: reserving space; handling equipment and supply needs (e.g., audio-visual aids, computers, phone lines, documents/reports for distribution, and writing materials); handling catering needs; and providing support in other areas as needed.
Maintain electronic and paper filing systems for OVCHA correspondence/documents, which may contain confidential information (UA and campus budget information, pending litigation, information related to University contracts), and perform related activities, including: scanning all paper documents into electronic filing system; ensuring active and inactive file listings are accurate and updated in a... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
