at IT Expert System, Inc. in Schaumburg, Illinois, United States
Job Description
Position Overview: The Office Administrator is responsible for ensuring efficient and smooth operations within the office environment. They play a crucial role in managing administrative tasks, coordinating office activities, and supporting staff members to facilitate a productive work environment.
Key Responsibilities:
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Administrative Support:
- Manage office correspondence, including emails, phone calls, and mail.
- Prepare and edit documents, reports, and presentations as required.
- Maintain office filing systems and ensure organization of important documents.
- Assist with scheduling appointments, meetings, and travel arrangements for staff members.
- Handle basic bookkeeping tasks such as invoicing, expense tracking, and petty cash management.
- Order and maintain office supplies and equipment.
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Office Coordination:
- Serve as the primary point of contact for internal and external stakeholders.
- Coordinate office activities and events, including meetings, conferences, and workshops.
- Liaise with building management and external service providers to ensure facilities are well-maintained.
- Address any issues or concerns related to office infrastructure or equipment.
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Communication and Collaboration:
- Facilitate effective communication within the office by disseminating important information and announcements.
- Collaborate with other departments to support cross-functional initiatives.
- Foster a positive and inclusive office culture by promoting teamwork and cooperation among staff members.
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Record Keeping and Compliance:
- Maintain accurate records of office expenses, budgets, and financial transactions.
- Ensure compliance with company policies and procedures, as well as legal regulations.
- Assist with HR-related tasks such as onboarding new employees and maintaining personnel records.
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Problem Solving and Decision Making:
- Identify areas for improvement in office processes and procedures and propose solutions.
- Handle any issues or conflicts that may arise within the office environment.
- Make informed decisions to resolve problems and optimize office operations.