Accounting Officer (2727) (Multiple Hires)

at Northern Illinois University in DeKalb, Illinois, United States

Job Description

Position Information

Working Position Title
 Accounting Officer (2727) (Multiple Hires)
Classification
 Accounting Officer
Position Number
 00002727
Open Date
 04/08/2024
Close Date
 05/06/2024
Priority Review Date
Employee Class
 Staff
Full-Time/Part Time
 Full-Time
FTE
 1.00
Position Status
 Regular
FLSA
 Non-Exempt
Job code
 3852
Union Representation
 Union
Union Code 
 AFC - AFSCME C, Local #1890
Unit/Department
 Holmes Student Center
College/Unit
 Student Affairs Auxiliaries
Division
 Student Affairs
Location
 HC ADMIN
Link to Department Website or Custom Search Page
 https://www.niu.edu/hsc/
Position Summary, Requirements, and Qualifications

Overview
The Holmes Student Center provides the campus community with a gathering place that enhances student life, cultivates unity and promotes development through a variety of cultural, educational, social and recreational programs. The Accounting Officer is part of the Business Operations team at the Holmes Student Center. The Business Office supports the student center operations including the Hotel at Holmes, Huskie Den, Conference Center, Audio/Visual as well as Campus Dining Retail Operations.
Position Summary
Under the direction and supervision of the Business Administrative Associate, the Accounting Officer works as part of a team in the Holmes Student Center Business Office in the review and preparation of daily cash and charge reconciliations. Prepares and submits daily accounts receivable invoices, internal and external. Provides back-up as needed for the handling and processing of all cash operations in the HSC. Assists with supervision of work-related duties to student staff.
Essential Duties and Responsibilities
Cash Handling
Assists Vault Custodian with managing HSC Cash Handling and Credit Transactions.
Monitors all daily cashiering functions including opening and closing procedures maintaining separation of duties to protect University assets, i.e. collection, distribution, and daily balance of cash bags for numerous retail locations.
Reviews and monitors various transaction reports, daily cash reconciliations, accounts payable reports, and cash sign in/out logs.
Assist with physically taking Daily Deposit to Bursars and process Credit Card transactions.

Reporting
Prepares statements and reports that require utilization of a variety of sources.
Prepares accrual entries at month end, required for the compilations of Holmes Student Center financial statements.
Posts financial information to journals, registers, ledgers, and other related records.
Codes documents that require knowledge in determining proper classification of revenue and expenditure codes.
Posts financial information to journals, registers, ledgers, and other related records.

Reconciliation
Reviews daily cash reconciliations and monitors daily charge sheets for accurate documentation of contract billing and payment record.
Prepares and reconciles complex accounting reports.
Examines a variety of accounting documents to verify conformance to accounting policies, principles, and practices.
Corrects transaction documents, which may require revision of other documents or entries including the original.
Prepares daily internal and external billings that require extensive attention to detail.

Human Resources
Serves as a backup to HSC Administrative Aide in processing payroll and human resources. These duties include but are not limited to: position posting and search processes, hiring, termination, and contract paperwork for function areas in the Holmes Student Center including professional staff members, Graduate Assistants, student employees, and extra help.
Manages payroll and benefit usage process for staff, maintains accurate payroll and human resource records for Holmes Student Center.

Supervision
Assists in supervising student staff as needed.
Other duties as assigned.
Minimum Required Qualifications (Civil Service)
1. High school diploma or equivalent.

2. Any one of the following combinations of education and/or work experience totaling two (2) years (24 months):
A. 9 semester hours of college coursework in accounting

- OR -
B. 30 semester hours of college coursework in any discipline AND one (1) year (12 months) of work experience in bookkeeping, office support, or closely related experience.
- OR -
C. 60... For full info follow application link.

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.