at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Program Assistant (Assistant to the Dean) - Office of the Dean - College of Dentistry
Program Assistant (Assistant to the Dean) - Office of the Dean - College of Dentistry
Hiring Department: Dentistry Dean's Office
Location: Chicago, IL USA
Requisition ID: 1022562
Posting Close Date: April 23, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of
Description:
Under the direction of the Dean, this position provides professional level duties that support the Office of the Dean and the College leadership as well as serves as the primary resource to the Dean and the Associate Deans.
Duties & Responsibilities:
Program Management/Office of the Dean:
Provide a high level of expertise and operational leadership in the Office of the Dean to help determine and accomplish the organization's goals and objectives effectively.
Advises the Dean on office and department activities and serve as the primary contact for departments needing to work with the Dean. Manages the day-to-day workflow of the Dean (managing the Dean's calendar, travel arrangements/schedules, monitoring incoming mail, keeping the Dean apprised of daily messages and events).
Efficiently handles confidential and sensitive information essential to the operations of the Office of the Dean.
With a high level of professionalism manages communications and outreach made to the Dean's Office, including application for historical and/or past practice information, and development of appropriate responses for a wide range of constituents, which include patients, students, faculty, staff and the outside public on matters of significance.
Identify, prioritize, and synthesize relevant communications, information, and developments of significance, which affect the Dean and college leadership; advises the Dean on protocol, as appropriate. Identify and evaluate pertinent communications issues, and using discretion and judgement develop and execute strategies for addressing them.
On request by the Dean, to take, assemble and archive leadership meeting agendas and minutes.
On request of the Dean, to provide coordination of archived documents and relevant information for various college-wide accreditation or other regulatory processes.
Responsible for the daily operations of the Office of the Dean including calendaring, ordering supplies, requisitions, mail distribution, purchase orders, submitting telecom, facility or copy repairs and tech support requests for the Dean and the Associate Deans.
Work closely with the associate deans and directors to advise and set priorities for the presence of the Dean's Office members at internally and externally focused events and meetings; direct the planning and scheduling of travel, events, and appointments.
Manages... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
