at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Administrative Aide - College of Medicine
Administrative Aide - College of Medicine
Hiring Department: Administration
Location: Chicago, IL USA
Requisition ID: 1024525
Posting Close Date: April 23, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of .
Description:
The AI.Health4All: Center for Health Equity using ML/AI is seeking an Administrative Aide to join our expanding team. This role works under the direct supervision of the Operations Manager and Interim Director. The employee will perform a variety of essential tasks and assist in carrying out the administrative functions for the unit. A progression of responsibility is evident in this series and ranges from simple, routine, and repetitive duties performed to duties that are complex and highly diversified requiring the exercise of discretion and independent judgment performed under administrative direction.
Duties & Responsibilities:
Performs general administrative tasks such as managing correspondences, scheduling appointments, coordinating meetings, preparing agendas, and maintaining calendars for senior leadership that will involve the use of independent judgment, proper handling of confidential information, and understanding of unit functions and procedures.
Coordinates and schedules meetings as directed. Prepares schedules and informs participants, confirming dates, times, and logistics.
Attends informational meetings as assigned to represent the unit.
Assists unit with scheduling travel arrangements and/professional development training.
Supports the unit with purchasing equipment, supplies, or services through iBuy.
Assists the Operations Manager with processing Pcard, Tcard transactions and employee reimbursements.
Assists in organizing departmental events as directed by Operations Manager or senior leadership.
Assists Operations Manager with all facility related issues and maintains supply and storage spaces.
Remains competent and current by attending professional development courses, software training classes, and courses.
Efficiently manages multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.
Performs all other duties as assigned by the Operations Manager, Administrative Director, or Interim Director.
Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:
60 semester hours or an Associate's degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's degree equals three... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
