at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID50004
LocationChicago, Illinois
Department: MED-Inst for Pub Health & Med
Salary/Grade: EXS/9
Job Summary:
The Institute for Public Health and Medicine (IPHAM) within Northwestern's Feinberg School of Medicine was founded in 2012 with a vision to achieve the best possible health for all people and is comprised of 18 research centers.IPHAM is recruiting a senior research administrator to collaboratively support IPHAM's faculty with pre and post award grants management.
Specific Responsibilities:
Complexity
Typically administers multiple research projects such as:
Complex multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a more complex small to mid-sized unit
NIH U-approximately $500K+/yr. over multiple yrs.
NIH P-approximately $500K+/yr. over multiple yrs.
NIH T-approximately $100-$200K+/yr. over multiple yrs.
DOD and industry awards
Center or program grants
Proposals with cost sharing
Fixed-price contracts
Non-funded negotiations such as NDAs, user agreements
Pre-Award
Manages pre-award administration of grants and &/or contracts.
Coordinates proposal submission.
Coordinates budget and justification preparation.
Completes sponsor and university proposal forms.
Coordinates sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
Creatively and proactively evaluates and resolves problems and makes decisions.
Post-Award
Coordinates post-award activities.
Monitors execution of all financial transactions in research portfolio.
Forecasts & provides information for reports on financial status of projects.
Manages day-to-day financial functions.
Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
Completes expenditure reviews.
Reconciles monthly payroll entries.
Prepares & submits invoices to sponsors.
Identifies program income issues.
Proposes resolutions to overdrafts.
Prepares interim & final financial reports.
Facilitates account close out activities.
Participates in efforts to improve research administration
Financial
Oversees unit's entire sponsored project portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Human Resources
Provides research administration training.
Develops staff.
Mentors other administrative staff in research administration.
Serves as a resource for research administration guidance.
Compliance
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Supervision
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
A minimum of 5 years' experience required with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Provide leadership by cooperatively anticipating, coordinating, strategizing
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.
Northwestern strongly recommends COVID-19... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
