at City of Chicago in Chicago, Illinois, United States
Job Description
Description:
JOB ANNOUNCEMENT
Senior Procurement Specialist
Department of Procurement Services
Number of Positions: 10
Under general supervision, the class is assigned to the Department of Procurement Services responsible for coordinating and enforcing the city’s Request for Proposal (RFP), Request for Qualifications (RFQ) and Request for Information (RFI) procurement processes for operating departments, and performs related duties as required.
ESSENTIAL DUTIES
+ Reviews and clarifies detailed specifications submitted by operating departments to ensure completeness and compliance with the city’s procurement standards for the purchase of goods and services (e.g., professional services, commodities, work services, materials, equipment)
+ Reviews checklists completed by staff in user departments and completes designated portions for the Department of Procurement Services
+ Verifies the validity of supplemental documentation and attaches to contract package(s) for further review and approval
+ Advises and provides technical assistance to staff in operating departments on the city’s procurement processes and procedures
+ Evaluates vendor bids, and solicitation of bids/RFPs/RFQs for the responsiveness to contract specifications (e.g., cost, qualifications)
+ Prepares documentation for the advertisement and solicitation of bids, RFP/RFQs
+ Participates in and facilitates evaluation committees to review submitted proposals in response to RFPs and RFQs including contract negotiation with selected vendors
+ Prepares addendum for revision or clarifications to the solicitation of bids/RFP/RFQs
+ Calculates bid tabulations and make recommendations for the selection of the lowest bidder, as required
+ Evaluates vendor proposals for the responsiveness of bids/RFP/RFQs solicitation documents
+ Reviews and approves contract modifications and prepares addendums in order to notify prospective bidders of changes
+ Prepares tabulations for bids/RFP/RFQ evaluation reports for vendor selection
+ Schedules and facilitates pre-bid and post-bid conferences to review contract scope and to respond to participant questions
+ Reviews contract modifications and amendments to verify allowable contract changes
+ Maintains copies of contract documentation and forwards for imaging and record keeping purposes
+ Job requires travel to O’Hare International Airport
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: 121 N. Lasalle Street, 8 th Floor, Chicago, IL 60602
Days: Monday – Friday
Hours: 8:30 a.m. to 4:30 p.m.
Qualifications:
Graduation from an accredited college or university with a bachelor’s degree, plus four (4) years of work experience in the development, negotiation, and administration of contracts management and/or procurement of supplies, equipment or services, or an equivalent combination of education, training, and experience.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview which will include a written exercise and a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
+ Experience preparing, drafting, or reviewing Request for Proposals/Request for Qualifications
+ Experience overseeing selection committees or processes
+ Project management experience or experience working as a team lead
+ Experience giving oral presentations
+ Experience with Enterprise Resource Planning systems such as Oracle or an equivalent system
+ Four (4) years of work experience in procurement
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Applications for this position will be accepted until 11:59 pm CDT on 04/23/24
