at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID49788
LocationChicago, Illinois
Department: MED-Medical Social Sciences
Salary/Grade: EXS/5
Target hiring range for this position will be between $49,850-$62,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are unique among other departments at Feinberg School of Medicine in that we are dedicated to leveraging the social sciences to develop and implement innovations to transform health and healthcare equitably.
MSS has grown to roughly 300 faculty and staff in its 15 year history and we are hiring a Financial Coordinator to serve on a team supporting the department's financial services, particularly in payroll management. This position will ensure that all payroll in the department is charged to the appropriate funding sources in the appropriate amounts each pay period.
Responsibilities include:
Deploying funding
Making funding adjustments and clearing suspense
Pulling reports regularly and proactively taking the necessary steps to avoid suspense
Working with the research administration team to manage chart string extension requests, and obtain 90 day justification memos and effort certifications when necessary
Other duties as assigned
The ideal candidate:
Is highly organize
Has impeccable follow-through and attention to detail
Is proactive and process-disciplined by nature
Has excellent accounting and numeracy skills including high proficiency with spreadsheets and databases
Genuinely enjoys tracking, reporting, and updating financial information and conducting financial analyses, and
Thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture
We are seeking someone with excellent skills in organization, time management, oral and written communication, accounting, numeracy, financial analysis, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for growing their skills.
Specific Responsibilities:
Budget:
Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
Provides updated budget estimates & account research.
Ensures lead schedules are prepared.
Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
Coordinates &/or provides information for annual salary review process.
Analysis, Statements & Reporting:
Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Assists with monthly/quarterly/annual journal entries, reports and statements
Provides support for annual audit work papers
Maintains, and updates financial models and analysis.
Transactions:
Provides review and oversight of all types of financialtransactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
Controls account availability for all chart strings.
Provides support for... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
