at Veterans Affairs, Veterans Health Administration in North Chicago, Illinois, United States
Job Description
Summary This developmental position is located within the Office of the Command Suite, in the Quality Management Department, located at the Captain James A. Lovell Federal Health Care Center , North Chicago, Illinois; The primary purpose of this position is to serve as the subject matter expert for FHCC’s Controlled Substance Inspection Program, providing oversight of controlled substance medications and Consolidated Mail Outpatient Pharmacies, and Community Bases Outpatient Clinics, and DoD Clinics. Responsibilities Coordinates all aspects of the Controlled Substance Inspection program and ensures 100% unannounced Controlled Substance Inspection Program (CSIP) inspections are completed monthly. The Controlled Substance Coordinator (CSC) recommends appointment and release of the inspectors appointed to the CSIP and coordinates and conducts their training and assignments Ensures all CSIs receive specific, written instructions on how to inspect each automated dispensing cabinet that contains controlled substances. Schedules and reviews inspection results and provides medical Center Director with monthly summary of findings, quarterly trends, and opportunities for improvement. Provides education to all clinical leadership regarding management and surveillance of controlled substance usage within their area of supervision. The employee is responsible for ensuring that all CSIs receive orientation, training and annual updates regarding problematic issues identified through external surveys, monthly and quarterly reports, and other quality control measures. Ensures competency assessments of the CSIs are performed and documented annually. The CSC selects inspection dates randomly, making sure certain inspections are not scheduled consistently the same day and week of each month. Unresolved discrepancies are reported to the Medical Center Director, Police for investigation. Receives notification of all controlled substance loss reports for inclusion in the monthly and quarterly reports. Communication and interpersonal relations, including the ability to appropriately and courteously relate to internal and external customers. Tracks and trends the controlled substance program findings and reports them to Quality Council. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday- Friday 07:30am-4:00pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist Controlled Substance Coordinator (CSC)/PD24111 Financial Disclosure Report: Not required Travel Required: Yes, 25% Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related TRANSCRIPT MUST BE SUBMITTED IF EDUCATION IS BEING USED TO QUALIFY. OR, Combination: Applicants may also combine education and experience to qualify at this level. You will be rated on the following Competencies for this position: Analysis and Problem Solving Communications Planning and Evaluating Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mainly sedentary with light lifting, bending and scooping in the normal course of the workday. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education her
