Administrative Support Coordinator

at Aston Carter in Wood Dale, Illinois, United States

Job Description

Looking for:

Analysis skills – examines data to grasp issues and draw conclusions and solve problems

Problem solver – Resolves difficult and/or complicated challenges

Self-Management – Manages own time, priorities, and resources to achieve goals

Computer proficiency – Word, Excel, Safeforce, ERP

Minimum High School Diploma preferred.

2+ years’ of recent experience in a multi-tasking administrative role.

Hours: Monday through Friday

8am to 5pm

Description:

The Administrative Support Coordinator provides overall administrative and project coordination support by delivering a personalized customer experience to our customers, supporting and coordinating (tracking, scheduling, administrative) field changes, parts orders processing, retrofits projects, audit proposals, and general administration duties.

-Provide overall administrative support to the After Market organization

-Data entry of sales parts orders and quotes.

-Coordinate and assist in Retrofits project management including scheduling and parts orders

-Coordinate and assist in Spare Parts Kits project management including parts orders

-Coordinate and monitor backlog weekly with Supply Chain

-Coordinate and assist in Field Changes with engineering including parts orders

-Keep Customer Master Database up-to-date by creating new and updating existing records in ERP, CRM and FSL (Sales Force Field Service Lightning) from customer interactions.

-Provide support to audit, training and Preventive Maintenance services by organizing and producing audit and Preventive Maintenance reports submitted by technician activities and part/service quotes.

-Special assignments for management in support of strategic objectives.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.