at Natural Resources Conservation Service in Champaign, Illinois, United States
Job Description
Summary This position is in the U.S. Department of Agriculture (USDA), Farm Production and Conservation (FPAC) Natural Resources Conservation Service (NRCS) located in Illinois. This position will serve as the central point of contact for a wide range of administrative, office support, and clerical functions for the supervisor and others as assigned. In addition, serves as back-up to other assistants. The position will assist in meeting the operational and performance requirements for the Agency. Responsibilities Provides program support to identify and resolve problems concerning assigned areas of responsibility. Provide administrative support and coordination to the compliance team. Responsible for the purchase of supplies, equipment, furniture, etc. for the staff. Assists in determining sources for supplies, costs, delivery terms and discount terms. Assisting with preparing a variety of budgetary information utilizing the guidance provided by the supervisor, reviews information for accuracy and completeness. Establish and maintain a comprehensive file system, time and attendance reporting, processing, and scheduling travel arrangements for national and international travel, and meetings for team members as required. Assists in maintaining comprehensive databases and responds to inquiries from sources internal and external to NRCS. Provides support for designated actions to process in accordance with applicable regulations and guidelines. Analyzes documents for inconsistencies or missing data. Serve as a back-up to the Executive Assistant. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Specialized Experience for GS-07: To qualify for the GS-07 level, you must possess at least one year of specialized experience equivalent to the GS-06 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as performing a variety of administrative support services in support of a business or program office, assisting in preparing operating budgets, making purchases of office supplies, equipment, vehicle and tracking expenditures, providing timekeeping services and reconciling time and attendance documents, making travel arrangements, and reviewing incoming and outgoing correspondence and other administrative documents. Specialized Experience for GS-08: To qualify for the GS-08 level, you must possess at least one year of specialized experience equivalent to the GS-07 level or higher in Federal service, or comparable experience not gained through Federal service. Specialized experience is defined as performing a variety of administrative support services in support of a business or program office, preparing operating budgets for review, making purchases of office supplies and equipment and tracking expenditures, providing timekeeping services and reconciling time and attendance documents, making travel arrangements and reviewing travel reimbursement claims, and reviewing incoming and outgoing correspondence and other administrative documents. NOTE: There is not education substitution for the GS-07 or GS-08 in the 0303 series. For more information on the qualifications for this position, click here: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education Note: There is no education substitution for specialized experience at the GS-07/08 grade level. Additional Information Recruitment and/or relocation incentives may be authorized. Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Physical Demands: The work is typically sedentary and requires some walking, bending, standing, and carrying of light items such as paper and books. Normal precautions must be taken for extended use of computer terminals. Work Environment: The work is performed primarily in a typical office setting and involves the normal risks and discomforts of an office. PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: If called for an interview, applicants must be available to interview within 3 business days of being contacted. If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Current USDA policy includes telework for an 8-hour workday, 4 days per week; other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor.
