at Spectraforce Technologies Inc. in ChicagoChicago, Illinois, United States
Job Description
Job Title: Administrative Assistant
Location: Chicago, IL 60603
Duration: 12 months Assignment
Shift/Hours: 40hours/week, 8am to 5pm, M to F
Pay Rate starts from $23.22/hr
Summary:
Under direct supervision responsible for providing administrative support to managers or other partners in the department.
Major Duties:
Provides administrative support to senior managers or other partners in the department
Composes and creates documents, spreadsheets and/or presentations
Maintains and organizes paper and electronic files. Ensures confidentiality
Handles all aspects of onboarding/offboarding contractors within the department
Responsible for ensuring all desks in work area are operational; submits tickets to helpdesk for any issues and tracks to completion
Regularly and directly assists the manager in performing analytics reporting and prepares various reports on recruiting, turnover, time tracking, distribution list maintenance.
Execute under general supervision special assignments and tasks as assigned.
Exercise discretion and independent judgment on matters relating to general administration.
Schedules meetings and conferences; assists department head with calendar management
Help organize department events, i.e. working lunches
Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
Track and monitor expenses for the department
May greet or assist clients and/or vendors
Responsible for identifying and resolving problems within established guidelines
Expected to use some initiative but refer more complex problems to supervisors/experts
Works effectively as a team member but also independently
To perform other general office administrative functions as required
Knowledge/Skills:
Good oral and written communication skills are required
Strong organizational skills; accuracy/attention to detail
Analytical and problem solving skills are required
Technical skills / systems knowledge: Microsoft Office is required (high use of Excel, require advanced knowledge of formulas and pivot tables)
Experience Required:
Previous administrative supportive experience or completion of professional administrative support training is required.
About: Established in 2004, SPECTRAFORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams.
We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.
SPECTRAFORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:
Benefits: Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances. Additional benefits SPECTRAFORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program. SPECTRAFORCE offers unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at if you require reasonable accommodation.
SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.
