at University of Illinois in Urbana, Illinois, United States
Job Description
Office Support AssociateSchool of Molecular & Cellular Biology
University of Illinois at Urbana-Champaign
The School of Molecular and Cellular Biology (MCB) seeks qualified candidates for the full-time position of Office Support Associate. The School of MCB acts as the service unit for five departments, providing common services such as student advising, research service facilities, business office services, information technology (IT), human resources (HR), and the Chemical Storeroom.
Job Summary
With guidance from the Associate and Assistant Directors for Curriculum and Instruction, this position will provide administrative support for all aspects of the School of Molecular & Cellular Biology's (MCB) curriculum and instructional processes.
Duties & Responsibilities
Student & Course Support
• Schedule student academic accommodations for the School of Molecular & Cellular Biology (SMCB) courses.
• Schedule exam conflicts and process absences.
• Develop online forms as directed.
• Prepare and communicate details regarding textbook ordering, registration, etc.
• Request ICES evaluations for all MCB courses each semester.
• Maintain inventories for classroom technology and instructional resources.
• Support lock programming for courses, exams, and events by collecting the necessary information each semester for the groups of individuals that should have access to set spaces. This information is then given to the correct individual to make the system updates each semester.
• Data entry for course scheduling in Banner.
• Manage course authorizations and waitlists.
• Support the grade reporting process by running daily reports each semester during the grade reporting
period and sending out reminders to the instructors regarding which grades they must submit.
• Assist with classroom space assignments.
• Make exam room reservations.
• Other duties as assigned to further the mission of the school.
Instructional Program Support
• Answer phone calls and emails, respond to walk-in traffic, and direct individuals to appropriate personnel and resources.
• Place orders for office and instructional supplies.
• Prepare and copy documents for courses.
• Other office duties as assigned to further the mission of the school.
Required Qualifications
High school diploma or equivalent.
Any one or combination totaling eighteen (18) months from the categories below:
A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
a. 30 semester hours equals one (1) year (12 months)
b. Associate's Degree (60 semester hours) equals eighteen months (18 months)
B. Work experience performing office/clerical activities, including the use of computer systems.
Successful candidates will have:
- Ability to communicate effectively with others.
- Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents.
- Awareness of, and sensitivity to, cultural and linguistic differences.
- Commitment to diversity and inclusion.
- Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
- Ability to effectively multi-task and stay organized.
- Effective time management skills.
- Ability to maintain confidentiality in all business matters.
- Working knowledge of grammar, spelling, and punctuation.
- Ability to obtain a working knowledge of the University's database systems/software, Microsoft Office, BANNER, Webtools, and other required online systems.
- Ability to acquire knowledge of activities and programs carried out in the School of Molecular & Cellular Biology.
- Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
- Ability to acquire knowledge of undergraduate records and student management tools.
This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The salary for this position is set by a collective bargaining agreement and the rate for the position is $18.924/hour. Sponsorship for Work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on April 29, 2024. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact mcb-hr@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID: 1022835
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
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