at Medline Industries, Inc. in Northfield, Illinois, United States
Job Description
Responsible to assist delivering standardized job training to new A/P Representatives while also serving as back-up during their planned/unplanned absences.
Assist with monthly review and reporting indicative of vendor accounts' condition with a focus towards ensuring no payment delays are experienced while facilitating resolution/escalation to outstanding issues.
Ensure AP representatives are completely trained and adhere to A/P Policies & Guidelines and established SOPs.
Assist with monthly review and reporting indicative of vendor accounts' condition with a focus towards ensuring no payment delays are experienced while facilitating resolution/escalation to outstanding issues.
Individual must be able to act independently as a strong back up to the AP Supervisor and AP Manager.
Monitor and analyze various exception reports with a focus towards process improvement.
- Responsible for verifying the training of all Sr. A/P Representatives and A/P Representatives. Knowledge checks are performed to ensure content is retained by trainee(s).
- Assist with creation and maintenance of training documentation/material of AP Processes in Power Point, training videos, etc. Updated material is uploaded on the AP Secure Team site.
- Facilitate monthly portfolio scrubs with AP Representatives. AP Lead will teach the AP Representative how to organize and present monthly presentations to showcase their portfolio. AP Lead will present measured goals of each Rep to the AP Supervisor.
- Provide feedback to the AP Supervisor that is to be considered on the AP Representative's performance evaluation. Coach and train to ensure team members deliver or surpass job expectations.
- Support AP Representatives to ensure that goals are being met, with vendor calls, escalations, Zendesk, Appian, facilitate 1:1, etc. Ensure that statement reconciliations are completed quarterly by AP Representative and logged.
- Perform month end responsibilities.
- Facilitate vendor change management and invoicing compliance including usage of Zendesk.
- Monitor vendor aged balances and support staff in execution of the Vendor Settlement Process to ensure balances are not aged beyond one year.
- Assist with consolidation and reporting of vendor open liability to Division and propose balances for settlement.
- Manage two-way match exception process/workflow. Partner with division approvers to review and timely resolve discrepancies identified in applicable workflow dashboards.
- Operationalize and leverage the vendor credit risk dashboard and other BI tools to identify and proactively target high risk vendors to prevent credit holds.
Minimum Job Requirements
- Associates degree or 5 - 7 years equivalent work experience in high volume environment and large scale ERP.
- Experience in full invoice life cycle heavily focused on three way match and exception resolution.
- Experience in documenting procedures and internal controls.
- Strong analytical and problem-solving skills, strong excel skills, familiarity of 3-way match reconciliations.
- Excellent organizational skills and ability to prioritize and coordinate workload with high degree of proficiency and accuracy.
- Has demonstrated positive leadership skills and commitment to company objectives.
- Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sounds decisions.
- Working knowledge of SAP including fundamental concepts of OCR, RPA and Workflow.
- Intermediate skill level in Microsoft Windows, Excel, Word and Outlook.
Preferred Job...
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
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