at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID49592
LocationChicago, Illinois
Department: MED-Medical Social Sciences
Salary/Grade: EXS/9
Target hiring range for this position will be between $76,196-$95,245 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
Provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission.This individual will support the MSS affiliated university-wide Institute for Innovations in Developmental Sciences (DevSci).May provide sole support to a small to mid-sized unit or support a portion of activities in a larger unit.Using extensive research administration experience within the same unit, coordinates all aspects of multiple grant &/or contract pre- & post-award activities.Assists in developing new funding opportunities throughout the university-wide DevSci community & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.Reviews associated policies & procedures & recommends changes to increase productivity & effectiveness.Works as a key member of the DevSci team and participates in DevSci team meetings and events as needed.
Please note: This position may (on occasion) require work outside the normal 9-5 business hours in order to meet grant submission deadlines. This role will be operating on a hybrid schedule. It is anticipated that this position will be in the office 1-2 times monthly, and as needed.
This role requires a cover letter for its application.
Specific Responsibilities:
*Applies extensive knowledge of NIH grant submissions to support pre-and post award activities, including providing guidance to investigators and ensuring accuracy and regulatory compliance;
*Maintains management responsibility for Institute's research administration activities;
*Ensures all research administration activities are completed in a timely, accurate, and compliant manner;
*Employs a clear and transparent tracking system so that all relevant parties are up-to-date on grant and planning activity;
*Integrates all departmental staff efforts for grant and contract management;
*Ensures work products meet department and university requirements;
*Responds to inquiries related to research administration;
*Acts as liaison with Department of Medical Social Sciences and other departments on shared grants to ensure that costs, including salary, are allocated correctly;
*Develops and maintains an accurate and flexible department fund accounting system to help monitor monthly activity, link pooled resources, track short-turnaround sponsorship and account for flow-through funds from NMH and NMFF;
*Oversees pre-award administration of grants and contracts activities, which includes: proposal submission and coordination; proposal budget and justification preparation; sponsor and university proposal form completion; coordination of IRB and ACUC protocols; sub-recipient coordination; coordination of facilities and administrative costs, space, and co-investigator agreements; and Just In Time (JIT) protocol;
*Submits and coordinates submission of moderately complex to complex grant proposals and clinical trial/industry contracts, ensuring compliance with sponsor regulations/specifications and university policy/procedures;
*Coordinates large grant proposals, reviews all sponsored budgets, budget justifications, and other required administrative data;
*Provides guidance to researchers and staff during preparation of research proposal budgets or budget modifications; Can do so effectively with DevSci investigators from different disciplines, units and campuses; Can rapidly incorporate and apply alternate sponsors approaches and guidelines (e.g. NSF, PCORI etc);
*Oversees post award administration of grants and contracts, which includes: account set up; labor distribution assignments; processing purchase orders; completing expenditure reviews; coordinating core resource account setup and maintenance; reconciling monthly payroll entries; verifying and processing cost share entries; preparing and submitting invoices to sponsors;
*regularly reviewing award budget status with investigators; preparing interim and final financial and technical progress reports; and facilitating account close out activities; implements a proactive budget monitoring system that ensures... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
