Administrative Assistant

at Aston Carter in Lombard, Illinois, United States

Job Description

Job Description

Work with inventory: (No manual labor)

-Will grab order/repaid load to know which parts need to be picked

-Grab parts based on sku’s from cabinet (These are small parts)

-Use SAP to enter and post parts/update system

-Must have high attention to detail and use accuracy when working with inventory

-Will log everything in company database

Administrative work:

-Checking mail/e-mails/faxes/voicemails

-Coordinating with CT headquarters for repairs and logistics.

-Assist in maintaining repair database, filing, photocopying, scanning, preparing correspondence (letters/e-mails/faxes),mailing/shipping, and possible errands.

-Become proficient with Great Plains, the company’s integrated enterprise software, ensure integrity of the system and data.

-Assist in the physical process flow of the repair cycle and understand that there is a definite corresponding process that needs to be followed and entered in GP and Strategic.

-Assist in opening packages containing repairs. Log-in all arriving watches (from various couriers, UPS/FedEx, etc.). Place watches in repair envelopes, and give to estimator.

-Input estimate in Great Plains, await response from headquarters. Keep track of repair status (proceed/decline), facilitate proceeds.

-Pack and ship watches that declined service and proceeded all paperwork, assure any and all e-warranty or warranty books are returned, proper shipping labels and invoices printed.

-Consistently follow-up on status with Repair Center Manager, watchmakers and spare parts coordinator to ensure limited turnaround time of repair, checking due dates, back orders, special promises, warranty obligations, comebacks, etc.

Skills:

2+ years of administrative experience

Office assistant experience

Administrative support

Inventory experience

Purhcase order experience

ERP Software (Great Plains, SAP)

Order entry

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.