at Northwestern University in Evanston, Illinois, United States
Job Description
Job ID49918
LocationEvanston, Illinois
Department: Kellogg Faculty Affairs
Salary/Grade: EXS/7
The Kellogg Faculty Affairs team is committed to creating the optimal teaching and research environment for our community of faculty, scholars, and researchers, and supporting them through every stage of their academic careers.
The Faculty Affairs team has an opportunity to join our team as an Assistant Director.This person will work across all aspects of the team's responsibilities and provide generalist support in multiple areas.These include:
Support faculty recruiting, manage job postings and advertising.
Provide immigration support to our new faculty hires and visa extensions for current faculty as needed.
Provide administrative support for the promotion and tenure process, acting as a resource for the Personnel Committee and its Chair.
Manage events such as new faculty orientation, chair investiture ceremonies, all faculty meetings.
Ensure the highest quality data accuracy for our faculty database and other record keeping systems.
Monitor the Faculty Affairs inbox and ensure timely responses to inquiries from faculty and visitors.
Help facilitate an annual cycle of regular employment processes.
Bring innovative ideas and best practices to continuously improve our team's operations and the experience we offer our faculty.
The team is looking for someone who prides themselves on impeccable service delivery, attention to detail, ability to quickly understand systems and manage data, agility to move between multiple projects at once, and capacity to build strong relationships.This team is committed to providing our faculty with the best experience possible to enhance Kellogg's reputation.
Job Summary:
Oversees a major division/department-wide program or project.Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project.Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost.Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.
Specific Responsibilities:
Administration
Directs and leads development of program/project strategic plan.
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Operationalizes goals & objectives; ensures that resources are created or obtained.
Manages customer service; creates associated practices & procedures & metrics to measure success.
Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
Participates in developing IT strategy to meet the mission & needs of program/project.
Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.
Budgets & Financial
Ensures that the program/project meets associated revenue & expense goals.
Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
Plans & implements annual budget process.
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
Approves funds reallocation within budget as necessary & appropriate.
Communication, Outreach & Recruitment
Directs program/project marketing/branding efforts.
Identifies and implements short- and long-term strategies and plans to meet program/project goals.
Engages in outreach/field relations serving a number of goals, including recruitment, participation, sponsorship, relationship building, etc. to support continued program/project development & improvement.
Interacts with internal/external resources & organizations to identify new markets & opportunities.
Builds relationships with program/project alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni.
Evaluation
Oversees development & implementation of evaluation processes, quantitative & qualitative measurements that ensure... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
