Facilities Coordinator

at Advia Credit Union in Woodstock, Illinois, United States

Job Description

Description
Employment Type: Full-Time, Hybrid #LI-HYBRID

This Facilities Coordinator position starts at $20.96 per hour with an annual award opportunity based off individual and credit union performance. We also offer the following benefits for all employees: 401k, Paid Holidays, Paid Time Off, Paid Volunteer Hours, and an Advia Sponsored Wellness Program.

What you should know about the role
Accountable for the management of the organizations' facilities within a specified region. Oversees facilities vendor relationships needed to ensure all facilities are maintained and functioning properly to enhance the appearance and productivity of the credit union. This includes oversight of building renovations, equipment needs and maintenance, grounds and building maintenance, obtaining contract bids, and overall efficient use of facilities. Partners with facilities vendors to maximize areas of expertise and develop efficiencies beneficial to the overall credit union. This is accomplished by providing outstanding service to both internal and external members as defined by living and demonstrating the core values of the credit union; Act with Integrity, Drive Progress, Build & Strengthen Relationships and Keep People at the Core.

What you should know about Advia
Advia is a fast-growing Credit Union that is positioned in the top 3% of credit unions across the United States. We serve almost 200,000 members with assets over $3 Billion. We offer very similar product and services as the big banks with a focus on saving our members money while providing financial advantages. We are rooted in our communities and believe we have a responsibility to give back outside of our four branch walls through volunteering and charitable donations. The work environment at Advia is fast-paced, performance based and fun infused. We certainly live by the saying \"work hard, play hard.\" As an employee of Advia, you can expect regular and constructive feedback, development opportunities, great benefits, excellent co-workers and engaged managers.

Major Duties and Responsibilities
Works closely with the Physical Security Coordinator to ensure buildings, areas and grounds are safe for employees and visitors including placement of security equipment in new or existing branch or ATM locations.
Develops and adheres to annual facilities budget. Creates detailed proposals for any new Facilities project over $1000 or when directed by the Director of Corporate Real Estate or the Assistant Manager of Corporate Real Estate.
Accountable for maintenance and overall upkeep of company vehicles. Maintain electronic record of all vehicle maintenance.
Maintains adequate inventory of maintenance products used in all buildings.
Monitors facilities ticket system for all other Advia managed properties and provide dispatch services for assisting other locations with facility issues. Position may require some regional travel for quarterly property assessments and special projects.
Monitors and ensures contractor compliance for contracts including but not limited to landscape, janitorial, HVAC, carpet, elevator and snow removal. Coordinates and tracks contracts for janitorial, grounds maintenance and waste disposal at all branches. Prepares bid specifications and oversees the implementation contract. Maintains a file of vendors for all facility related functions. Maintains service level agreements (SLA) for janitorial, landscaping and snow removal vendors. Manage building preventative maintenance schedules. May also perform minor repairs as needed including but not limited to: plumbing, wallpaper, painting, light bulbs, and minor irrigation repairs.
Oversees all facility maintenance to include plumbing, electrical, HVAC, telephone, lighting, drive-up systems, sound/music, power generation and back-up, structural, roof, paint, elevator, appliances, including the purchase of new or replacement equipment. Electronically tracks all issues and actions taken.
Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Additionally, all employees must follow policies and procedures to minimize risk by exercising judgment, raising questions to management, and adhering to policy guidelines.
Requirements
Experience
A minimum of one year up to three years of similar or related experience, including preparatory experience.

Education/Certification/Licenses
A high school degree or equivalent. State approved driver's license is required.

Other Skills
Knowledge of janitorial equipment and maintenance procedures. Basic understanding of blueprints and the operation of electrical, mechanical, heating, cooling and plumbing equipment. Good mechanical and problem-solving abilities. Well organized and able to work independently. Able to coordinate well with others and... For full info follow application link.

Advia is an Equal Opportunity Lender