Administrative Coordinator, Medical Education

at Rosalind Franklin Univeristy of Medicine & Science in North Chicago, Illinois, United States

Job Description

Position Summary
The Department of Foundational Sciences & Humanities in the Chicago Medical School at Rosalind Franklin University of Medicine and Science invites applications for a full-time Administrative Coordinator. The Administrative Coordinator will be responsible for the Foundational Science curriculum under the leadership of the Department Chair and Vice-Chair, Education Director and the Manager, Medical Education. The Administrative Coordinator will also support the Discipline Chair and/or Education Directors (Block, Course, Thread), faculty and students to assure that all programs and processes are managed, coordinated and organized efficiently.
Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life balance. Full time staff are eligible for 3 weeks of vacation, 15 sick days, and 13 holidays plus two floating holidays. That is a minimum of 30 paid days off each year!

Who We Are
Rosalind Franklin University of Medicine and Science (RFUMS) is a six-college graduate health sciences university dedicated to the interprofessional education of health and biomedical professionals. Chicago Medical School, the original college of the six, has been educating physicians and furthering biomedical research for more than 100 years. Established in 1912, the founders built a combined medical school and hospital where working men and women could study medicine at night.
Faculty and staff are passionate about CMS' mission to educate physicians and scientists dedicated to providing exemplary, compassionate patient care, and excellence in scientific discovery within a diverse, supportive, and interprofessional environment.

Essential Duties & Responsibilities

Coordinates the Foundational Science curriculum and assures programs run smoothly and effectively.

Proactively anticipates issues before they occur and independently resolves them to a successful conclusion.

Assist Block and/or Course Directors with creating and editing course syllabi and schedules.

Monitors changes to course schedules and appropriately notifies students, faculty, Block/Course Directors and room scheduling personnel.

Coordinate meeting rooms and arrange for audio visual equipment for various meetings, classes and events if required

Creates and manages content for learning management platforms (D2L, Exam Soft, etc.)

Ensures that all test administrations are carried out in compliance with relevant university policies, guidelines, and standards, and confidentiality of test results and recommendations are securely maintained.

Keeps informed of advancing technology in lecture administration and associated software (D2L, Zoom, Google Suites, NBME, etc.)

Effectively prepares and disseminates grades for students who have met all the criteria for completing each course and/or block.

Maintains records that provide for the proper evaluation, control and documentation of assigned activities; prepares a variety of written correspondence, reports, procedures, and other materials.

Maintains all files neatly and efficiently, making certain all pertinent information is immediately available when needed by the Discipline Chair and/or Education Director (Block, Course, Thread)

Provides routine direction, information, and advice to students and prospective students in regard to testing policies, procedures, and outcomes.

Manages sign in processes to document student attendance as needed

Facilitates department/block/thread meetings as well as assists in committee and small group work by taking meeting minutes, collating and report generating within FSH as needed.

Upholds the University guidelines on confidentiality, sharing information only with individuals who have a legitimate need to know

Demonstrates positive interactions with staff, administrators, faculty, and students

Proactively assists co-workers, faculty and supervisor in times of increased workload

Follow safe working procedures and maintain the work area clean and in an orderly fashion.

Responds and resolves all walk-in and telephone inquiries regarding student issues using outstanding skills and positive problem resolutions

Assists with special projects and duties as assigned by Discipline Chair and/or Education Director (Block, Course, Thread)

Other duties as assigned by the Manager, Medical Education, FSH

Conditions of Employment

Must achieve satisfactory results from a background check

Must have proof of... For full info follow application link.

Rosalind Franklin University of Medicine & Science is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. EOE, Including Disability / Vets.