at Savvas Learning Company LLC in Northbrook, Illinois, United States
Job Description
Rights & Permissions Analyst
Northbrook, IL 60062, USA * Paramus, NJ 07652, USA
Req #1573
Thursday, February 22, 2024
Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.
Recognized as an industry leader, we serve millions of K-12 learners with innovative, student-centered educational programs that turn today's classrooms into active learning environments. By embracing technology, personalized learning, and immersive experiences delivered across multiple platforms, we design our learning solutions to be more accessible and relevant to each student.
Our comprehensive solutions for core curriculum, and supplemental and intervention programs - supported by an array of professional development services - allow teachers to use data to inform classroom practices and tailor instructions to an individual's abilities and learning styles.
SUMMARY
The Research and Permissions Analyst is primarily responsible for all research, selection, and licensing of third-party assets, which includes, stock photography, fine art, political cartoons, text, and video/audio, also known as rich media. The Research and Permissions Analyst independently handles a series of projects within K-12 curriculum market that contain approximately 3,000 - 5,000 assets a year.
The Research and Permissions Analyst will engage and oversee a pool of approved outsourcing partners that will execute each task related to acquisitions. The Research and Permissions Analyst will help define initial costs and provide cost information to the content area related to vendor labor and third-party permissions for program approval.
The Research and Permissions Analyst will ensure that all third-party assets are properly researched from preferred sources, selected by stakeholders, and uploaded on our content management system. In addition, will delegate to the vendor all assets are accurately recorded in the rights management system and maintain records of location of assets, rights acquired, rights holder information, fees, and licensing that is granted.
SCOPE AND IMPACT OF JOB
Primary Responsibilities:
Provides knowledge transfer to colleagues of work related to rights and permissions
Prepares, plans, and executes a Request for Proposal [RFP], to seek managers' approval through outsourcing team to generate a purchase order
Sets-up project in rights management system and adds initial information during start-up
Prepares and finalizes all supporting documents and tools-sets for each project
Actively participates from program launch through publishing
Supervises vendor project coordinators, their researchers/permissions staff or freelancers
Oversees schedule and budget of each project
Oversees all spec, research, selection and clearance processes
Ensure that proper transmittals are executed by all parties involved for each phase of research and permissions
Educates vendors in procedures and workflow driven by managing director
Ensure data integrity within the rights management system
Supports all Savvas initiatives, such as rights and sourcing strategies, and meet all compliances with third-party assets
Helps drive standardized file naming conventions from asset delivery to publication
Supports and/or trains in Savvas tools, such as Smartsheets, Figure One, Alfresco, Prism, SAL and ePayables
Facilitates status meeting with Vendor Project Manager on weekly bases to discuss impeding issues, and status of project
Attends weekly status meetings with vendors and staff through program management office meetings and communications
Communicates with vendors and in-house functional areas any issues that arise and look
for viable solutions
Ensure all third-party invoices are processed through payment systems for payment
Reconciles with vendor partner at end of project and approves all vendor invoices submitted through outsourcing department
Other:
Pulls asset logs, and executes a rights review of past projects when needed
Suggests department best practices and improvements in procedures
Recommends freelancers to vendors, for best possible match of their project
Suggests additional third-party sources that are viable to K-12 and recommends to managing director
REQUIRED KNOWLEDGE AND EXPERIENCE
Related Work Experience:
At least 2 to 5 years of project management experience, in research and acquisition in an educational publishing environment.
Education:
BA/BFA from an accredited four-year college, specializing in graphic design/fine art, or research and asset management or equivalent work experience.
Skills:
Proficient in... For full info follow application link.
Savvas Learning Company is an Equal Opportunity and Affirmative Action Employer and a member of E-Verify. All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
