at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID49943
LocationChicago, Illinois
Department: MED-Neurology
Salary/Grade: EXS/5
Target hiring range for this position will be between $62,595-$70,419 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Job Summary:
Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
The program/project is summarized below: oversees coordination of the department's fellowship programs. With oversight and direction from the Program Director, the Education Coordinator is responsible for the operational and financial management of an accredited/non-accredited medical education training program (fellowship, residency, and/or clerkship). The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. The Education Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
Specific Responsibilities:
Administration
Manages day to day operations.
Provides support and meets regularly with the program director concerning program management issues, activities, and the status of projects.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
Develops and distributes monthly/yearly schedules.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Maintains databases with trainee and faculty data.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Budget & Financial
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Works with business manager/director to develop, monitor, and report on the yearly training program budget.
Responsible for recurring purchase orders for the training program, processing all check requests, and paying bills associated with the program's activities.
Assesses equipment acquisition and training needs and makes recommendations to the program director.
Oversees all purchasing for the office/program, and orders equipment and supplies for the training office.
May be responsible for management of grants awarded to individual trainees.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication & Outreach Recruitment
Develops coordinated, consistent marketing and brand messages.
Performs all 'match' responsibilities.
May assist with quota review, 'rank list' entry, and certification in the National Residency Matching Program.
May maintain the Electronic Residency Application System database, and oversee its processes during recruitment season.
Organizes meetings and prepares and distributes materials for conferences and lectures.
Creates/maintains external program advertising/media through websites, brochures, postcards, publications and other such media.
Creates/edits annual publications regarding the program.
Maintains program's website.
Receives inquiries from prospective trainees and applicants and triages as necessary to others within the department, and/or in other hospitals or departments.
Creates state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Evaluation
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
