Project Manager

at BCD Travel USA LLC in Chicago, Illinois, United States

Job Description

Project Manager

Date:
 
 May 1, 2024

Location:
US, Chicago , Virtual , United States, NOAM

About Us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at
Project Manager
We are looking for a Project Manager to join our dynamic team. In this client facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection, to registration, to room set & menu planning through onsite execution, budget reconciliation and everything in between. You keep projects running on time, on budget and have mastered the art of managing multiple priorities at once. Sound like you? Read on!

Your responsibilities
Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you're an expert in event management.
Work with your client and peers on procuring an ideal venue for each event.
Plans and executes the meeting or event according to clients' corporate guidelines and procedures.
Develops, presents, and executes ideas to enhance project outcome.
Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships.
Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
Communicate effectively with all hotel & vendor partners. You'll be responsible for hotel rooms, designing and communicating room sets, AV/Production needs, offsite and team building events, ground transportation and signage (and more!).
Provide leadership and training to on-site staff members.Troubleshoots situations effectively and at the source.
Serves as a resource to co-workers with regard to clients' corporate guidelines and procedures.
Develops, manages, and obtains approval (if necessary) for all written program components to ensure project deadlines are met.
Negotiates contracts and coordinates other details with service providers.
Directs and coordinates activities of staff and meeting site personnel to provide all service requirements relevant for events.
Evaluates and selects service providers such as meeting facilities, speakers, and transportation.
Conducts site inspections, planning meetings, and pre-con meetings to ensure customer and meeting requirements are met.
Ensures accounting processes are followed and financial deadlines are met.
Manages all meeting materials required for project execution
Ensure everyone, from client to attendee to staff person has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!

You're good at
Communicating with clients. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going. Your excellent verbal and written communication skills are on point.
Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and... For full info follow application link.

BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, marital status, genetic information, protected veteran status, or any other characteristic protected by law. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.