Supervisor, Accounts Payable

at ConvergeOne in Bloomington, Minnesota, United States

Job Description

Supervisor, Accounts Payable
Job Locations

US-MN-Bloomington

Position Type 
Regular Full-Time  

Requisition ID 
2024-5927  

Category 
Accounting/Finance
C1 Company Overview

C1: 1 Contact, 1 Connection, 1 Choice
C1 is the foremost, single-source provider of advanced communications and data technology for business. That means if it's digital, we connect our customers to it -- from phone systems and hardware to computer networks, application development, managed solutions and more. And we're 100% passionate with designing, implementing, managing and supporting our customers' every need from end to end, so that they can focus on what they do best.
So, when it comes to joining a team of IT and communications technology pros who are empowered to do what they do best, your best choice -- your #1 choice -- is C1.

Overview

Summary
C1's Accounts Payable department has a high volume of invoices processed monthly with complex system, coding, and approval requirements. The Accounts Payable Supervisor is responsible for overseeing the daily operations of our accounts payable department. This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments. The successful candidate ensures that the department meets all financial deadlines and provides excellent customer service to internal stakeholders.
Performs Accounts Payable accounting functions including maintenance of general ledger and accounts payable sub ledgers, accurately and timely. Operate as the subject matter expert and escalation point to resolve issues and continuously look for improvements in operation processes, design and implement those initiatives. Ensure that the highest level of customer service is delivered to both internal and external customers. 

Responsibilities

Essential Functions
Oversees Accounts Payable operations and staff
Uses an understanding of the General Ledger to review, code, and process Vendor invoices for multiple companies to support staff
Identifies and resolves vendor invoices which will require the ability to research, communicate, and follow through
Manages Vendor account reconciliations and General Ledger Reconciliations for all AP accounts.
Assists with the processing of Employee Expense Reports including the review of expense allowances and receipts to ensure compliance with company travel policy.
Contributes to overall department decision making that impacts assigned team
Ensures intercompany transactions are booked correctly monthly
Monitors quarterly accruals to ensure they are being captured and recorded
Handles the administration, training and personnel duties associated with the designated Accounts Payable team
Administers and maintains Concur and American Express policies.
Processes of Year End 1099s
Oversees the Wells Fargo Floor plan account.
Oversees and processes the weekly credits received from the Wells Fargo Floor Plan
Monitors quarterly accruals to ensure they are being captured and recorded.
Assists with the weekly disbursements including processing ach's, wires and check printing.
Point of contact for any type of accounting-related audits such as financial statement and loan borrowing base.
Processes the monthly Advanced Replacement invoices and VRMA's.
Works with the Account Payable Manger to standardize desktop SOP's including Sox Compliance
Ensures that financial deadlines are met, performs and manages month-end tasks, and ensures that customer service is provided to all internal stakeholders
Additional Specific Duties and Responsibilities
Projects and other duties as assigned

Qualifications

Required Qualifications
Five+ years of experience as an Accounts Payable Supervisor
Excellent analytical and communications skills.
Must be proficient in Microsoft Office applications including MS Excel, Word, and MS Great Plains.
Advanced problem solving and financial reconciliation skills.
Strong customer service skills.
Excellent organization skills and attention to detail.
Ability to multitask and work under tight deadlines.
Knowledge of accounting principles and procedures
Previous experience in a sales or telecommunications environment is preferred
Bachelor's degree in Accounting or equivalent years of work experience

Desired/Preferred Qualifications
3-5 years of supervisory experience in a related field or position

Additional Information

C1 BENEFITS

* 401(k) Plan (35% match per dollar up to 10%)
* Medical Coverage (3 plan options, no network - all providers are covered, includes comprehensive member advocacy; & Kaiser CA plan option)
* HSA + Employer Contribution
* In-vitro Fertility (treatment coverage)
* Dental
* Vision
* FSA Plans
* Pre-tax Commuter Plans
* Employer-paid Life Insurance
* Employer-paid Short + Long Term Disability
* Paid Parental Leave (4 weeks at 100%)
*... For full info follow application link.

EOE of Minorities/Females/Vets/Disability