Construction Administrative Assistant - Chicago, I

at Plante & Moran, PLLC in ChicagoChicago, Illinois, United States

Job Description

Location: United States, Illinois, Chicago

Make your mark.

Plante Moran Realpoint (PMR), affiliate entity of Plante & Moran, PLLC (PM) provides fully integrated Program Management/Owners Representation and Real Estate Services exclusively to corporations and institutional organizations.

Our office admin team focuses on supporting the firm's critical business needs. From providing assistance to our partners, and practice teams, to leveraging resources and optimizing firm operations, our administrative team plays a key role in the firm's success. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means no one knows the best place for you to physically work better than you. Our staff choose their work location based on their individual day's needs, and gives them the flexibility they need when they need it. If staff need to go into the office to collaborate, the space is there, and if they have a day where they need to focus alone, then staying home works just fine, too.

Your Role.
Your work will include but not limited to:
Provide day-to-day support for multiple partners and their respective teams
Assist with the production of client or Firm deliverables such as proposals, presentations, reports, and spreadsheets
Coordinate meetings and events including travel arrangements for partners and staff
Create and review client invoices, utilizing hours and expense detail in firm management system
Attain expert level of knowledge in WYN in order to be capable of training practice staff in appropriate use of system to support practice development efforts
Arrange for conference rooms (including needed equipment and/or conference and video calls, catered meal arrangements, set-up, clean-up, etc.)
Assist with administrative projects
Responsible for frequent communications with all levels in the organization

The qualifications.
HS Diploma or GED equivalent required. Higher level of education/college coursework preferred.
2 or more years of experience working in an administrative or executive administrative role, preferably in professional services or construction firm
Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality
Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook). Ebuilder experience is helpful.

Our difference.
On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities.At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So,what are you waiting for? Apply now.

This is a non-exempt position, so you may have to work hours that exceed the standard 40-hour work week.

Plante Moran is committed to a diverse workplace.We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work.Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of candidates that are bilingual in Japanese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive.

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Salary Class
Hourly

Colorado Equal Pay for Equal Work Act (SB 19-085) Information

Compensation is commensurate with technical skills and experience and is provided in accordance with the CO Equal Pay... For full info follow application link.

Plante Moran is an Equal Opportunity Employer, committed to a diverse workplace.