at Northwestern University in Evanston, Illinois, United States
Job Description
Job ID50193
LocationEvanston, Illinois
Department: MCC Research Administration
Salary/Grade: EXS/8
Job Summary:
This position within McCormick Research Administration, supports the department of Civil and Environmental Engineering (CEE) and the Science of Networks in Communities (SONIC) lab. The CEE and SONIC Research Administrator performs pre- and post- award functions by supporting and interacting with faculty and students in pursuit of sponsored research. As a member of the McCormick RA Team, this position plays an important role in bridging the proposal development process and award management, by working closely with faculty, students, department staff, and central offices.
The Research Administrator is expected to independently manage, and problem solve, the proposal development process, maintain post- award responsibilities, and ensure compliance with institutional, federal, and sponsor policies. Post-award responsibilities include, but are not limited to, award modifications, subaward management, compliance monitoring, payroll/effort tracking, and projections/reconciliations.
McCormick Research Administration is a collaborative and supportive team of experienced professionals. We have an established onboarding training process, and encourage continued growth and development through team sharing, team trainings, university training and networking, and the opportunity to attend a yearly professional conference.
Resume and Cover Letter are required for consideration.
This position will be based on the Evanston campus and may have the opportunity to work remotely, subject to operational need. Incumbent must be available to attend meetings on campus when needed.
Specific Responsibilities:
Pre-Award
Manages pre-award administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with SR and/or sponsor.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
Coordinates IRB and IACUC protocols.
Prepares &/or reviews complete budget.
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
Post-Award
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Manages effort commitments of key project personnel.
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Serves as liaison between department & SR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Provides information needed to prepare interim & final financial reports
Financial
Oversees unit's entire sponsored project portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Compliance
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
A bachelor's degree or 2 years financial or administrative support experience.
2 years research administration + 1 year financial or administrative support experience in a research environment (total of 3 years).
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Managing people
Preferred Qualifications:
Two to four... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
