at RSM US LLP in ChicagoChicago, Illinois, United States
Job Description
We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.
Our Executive Assistants provide skilled and efficient support to multiple members of RSM's Local Leadership Teams. Assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc. This position requires a high level of professionalism, confidentiality and a sense of urgency.
Essential Responsibilities:
Provide executive level support to assigned leaders including but not limited to:
Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly .
Coordinate all travel arrangements including flights, cars, hotels and meals.
Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.
Submit expense reports in a timely manner.
Routinely handle confidential correspondence. proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.
Serve as the "go-to" resource to deliver a consistent and positive experience.
Act as a liaison between ESS and other ICS departments and/or others outside the firm as appropriate
Provide an expertise in firm systems, tools and industry knowledge when appropriate Other duties as assigned.
Required Qualifications:
Associate degree or relevant, equivalent work experience
Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
Calendar management experience
Preferred Qualifications:
Five+ years relevant administrative support experience
Previous experience in a professional services environment a plus
Advanced Microsoft Office 365
Effective organization and time management skills
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
Ability to take direction, follow procedures, and ask appropriate questions
Complete tasks independently as well as work collaboratively with teams
Ability to handle stress while operating with a sense of urgency and with good judgment
Change management and problem-solving skills
Innovative thinker
Exhibit leadership qualities
At RSM, we offer a competitive benefits and compensation package for all our people. We support and inspire you to prioritize your wellbeing by delivering personalized, holistic programming for your physical, emotional, financial and community wellbeing. RSM has a generous time off policy with at least 14 paid holidays, wellbeing days and associate and above access to self-managed time off. We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients. Learn more about our total rewards at .
RSM is proud to be an Affirmative Action and Equal Employment Opportunity employer. We are proud to provide our employees with tools to assist them in being successful in achieving both personal and professional goals. We welcome and support all our employees to thrive in an environment free of discrimination and harassment. As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; pre-disposing genetic characteristics or any other characteristic protected under applicable federal,... For full info follow application link.
RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.
