at Alvarez & Marsal Disputes & Investigations, LLC in Chicago, Illinois, United States
Job Description
Description
Executive Assistant, Disputes and Investigations
Alvarez & Marsal is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services. Our talent drives our success, resulting in our growing Disputes and Investigations practice becoming one of the most respected in the industry. From the boardroom to the courtroom, the firm delivers a wide array of solutions to contentious situations by drawing on the deep skills, diverse disciplines and experiences of its professionals. We are r ecognized by Global Arbitration Review as one of the leading firms of independent experts for arbitration and considered a top three firm by Who's Who Legal based on the number of experts across the globe. Our clients include major banks, leading law firms, private equity firms and well-known corporations and upper-mid-sized companies.
The Executive Assistant functions as the key administrative support person in the management, coordination, and implementation of operations.
The Executive Assistant will provide general support and assistance to supporting a team of Managing Directors related to invoicing, client engagement matters, department activities, and personnel matters.
Responsibilities:
- Help prepare monthly client invoices and administrative materials for internal practice meetings.
- Arrange in-office meals for clients and internal meetings.
- Coordinate Managing Directors' calendars to ensure conflicts are avoided and scheduled events are respected.
- Perform internal administrative tasks for client projects, such as drafting conflict checks, setting up and closing project codes.
- Submit expense reports through Concur andreconcilecorporate credit card statements.
- Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
- Research, prioritize, and follow up on incoming issues and concerns addressed to determine appropriate course of action.
- Provide a bridge for smooth communication between internal and external groups as well as guidance to additional support personnel.
- Schedule and organize meetings, conference calls, events, and other departmental activities.
- Coordinate and book travel plans, including airlines, hotels, and car service.
- Provide general administrative support (e.g., copying sensitive files, binding, answering phone) and project specific assistance.
- Meet and greet clients and other visitors.
- Assist with department activities/projects as needed and perform other work-related duties as assigned.
Qualifications:
- A Bachelors' Degree in relevant field of study (degree in business-related field a plus) is preferred.
- 3+ years of Executive Administrative Associate or Executive Assistant in consulting, professional services, accounting, or a law firm.
- Feels comfortable with preparing client invoices, completing expense reports, and reconciling credit card statements.
- Highly proficient with Microsoft Office Suite.
Key Skills and Competencies
- Understands the importance of strict confidentiality of internal/personnel affairs/client information.
- Ability and desire to learn and develop new skills.
- Basic knowledge of accounting and financial principles a plus.
- Excellent oral and written communication skills.
- Impeccable attention to detail and self-review and strong follow-up skills.
- Demonstrates ownership and...
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
