at The Salvation Army USA Central Territory in Chicago, Illinois, United States
Job Description
Responsible for the timely and accurate processing of vouchering and accounts payable for the City Fund. As a result the Transportation & Crisis Response Program are able to efficiently accomplish their tasks and responsibilities. Additionally, the Bookkeeper functions is a back-up in the areas of payroll, administrative office purchasing, fiscal processes forms distribution, general duties, and manager support.
POSITION TITLE: Bookkeeper
LOCATION: North & Central Illinois Division / Shield of Hope / Emergency Homeless Services
REPORTS TO: Program Director of Homeless Services
FLSA CATEGORY: Non-Exempt
STATUS TYPE: Full-Time
The Bookkeeper provides support to service delivery to the homeless population as part of the homeless services team. This individual works rotating shift assignments in accordance with maintaining an operational 24-hour facility.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assures timely voucher submission to all funding sources, including Certificate and Collaboration vouchers.
Obtain approval on all invoices from Transportation & Crisis Response Program Directors and/or other authorized individuals.
Ensure proper account distribution for expenses.
Enter invoices into the Shelby accounting system
File check copies and paid invoices for program record keeping
Respond to all inquiries regarding outstanding invoices.
Request invoice copies or W-9 forms from vendors as needed.
Assist with internal and external audits by preparing, responses, reconciliations and work papers supported by adequate documentation as requested.
Assist with researching or resolving questions from vendors, department directors and Program directors as requested.
Assures adequate funds are available for orders, review reimbursement checks for submission to the finance office.
Review coding for monthly expenses and money orders to finance office.
Collects records and code site money orders for the finance office.
Work collaboratively with the Director of Homeless Services to develop Homeless Services budget applications, contracts, budget revisions, and budget amendments.
Work collaboratively with Transportation & Crisis Response Program Managers and Shield of Hope Director in the development of department budget submissions to funding agencies and the DHQ Finance Department.
Ensures professional working environment through the maintenance and updating of equipment such as copiers and phone systems in collaboration with the Director of Homeless Services.
Tracks the receipt of funds from funding sources to assure sound fund balance, prevent overspending, determine when revisions are warranted and informs the Director of Homeless Services of any untimely reimbursements. (before September 15th for all Homeless Services budgets -- final submission date, although extension may be requested.
Participates as a member of the Homeless Services Management Team and communicate with staff and contacts including The Divisional Finance Department.
Oversees Human Resources operations with support from the Program Directors/Manager(s):
Coordinates with all members of the management team to plan, support and monitor Shield of Hope and Transportation & Crisis Response Programs.
Assists with budget review. Makes appropriate suggestions for expenditures and/or changes.
Assists with developing and maintaining good staff relationships.
Keeps abreast of fiscal and personnel practices and demonstrates professional growth and improvement through:
Identification of own training needs.
Participation in training sessions.
Enrollment in workshop/college courses.
Adhere to all Human Resources policies.
All other duties as assigned.
EDUCATION/EXPERIENCE
Minimum of two years of college education in a related field.
Two years of administrative experience.
Minimum of three years of accounts payable experience in computerized accounting environment.
Proficiency with all Microsoft Office software applications.
COMPETENCIES
A commitment to uphold and promote the mission of The Salvation Army and an appreciation of faith-based service organizations.
An interpersonal style that is service oriented and supportive of the other departments.
An excellent attention to detail, procedures, processes and policies.
Good communication and interpersonal skills that exhibits the principles and values of the Army, as well... For full info follow application link.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
