at IHC Construction Companies LLC in Pingree Grove, Illinois, United States
Job Description
It is the responsibility of the Office Admin to assist the Office Manager as needed, managing all assigned office admin duties effectively and efficiently, while maintaining a cooperative, helpful, professional demeaner and an eager to learn and excel attitude.
Essential Job Duties and Responsibilities:
Greet, welcome, announce, direct, assist visitors upon arrival
Receive, sort, and distribute mail (USPS, UPS, FedEx) & deliveries in a timely manner; process UPS shipments
Set up new job folders
Call in JULIE’s; record and maintain log in ACCESS
Manage miscellaneous reporting tasks
Successfully complete administrative tasks as assigned, per standard operating procedures
Assist with record keeping, filing, scanning, copying, downloading of files, etc.
Track insurance for all jobs
Check for bid opportunities daily (ORCA and ACAS systems online), print, distribute to team
Learn Office Manager duties and responsibilities when assigned, filling in as needed when appropriate
Other miscellaneous duties as assigned
Qualifications:
Maintains the highest level of professionalism at all times; polite & friendly
Excellent communication skills
Excellent time management, organizational, and multi-tasking skills
Sharp-minded with excellent attention to detail
Reliable and prompt
A team player who is willing to learn and welcomes constructive feedback
Interested in learning Office Manager duties and
Displays honesty, integrity, kindness, and optimism
Proficient in Microsoft Office
Preferred Education / Experience:
High school diploma plus experience in similar role, or 2-year degree or above
Experience in Construction Industry a plus
IHC is an Equal Opportunity Employer and encourages Minorities, Women, People with Disabilities and Veterans to apply.
