Executive Assistant

at Morningstar, Inc. in Chicago, Illinois, United States

Job Description

The Role:
The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a proactive self-starter that is always one-step ahead of the executives. You will play a vital role to the organization as you assist leaders with their day-to-day needs, so they can concentrate on client and management responsibilities. You must work well in a team environment, but also work autonomously when necessary.

This position is based in our Chicago office. We are operating in a hybrid work environment however, this role may require you to be in office for more than 3 days depending on the needs of the business.
Responsibilities

Establish and maintain order for leaders' schedule, desk, day-to-day tasks, etc.

Manage schedules, make appointments, and coordinate meetings, often across multiple time zones

Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

Anticipate the needs of leaders while maintaining day-to-day workflow

Gain and establish expertise of financial expense reporting system (Concur)

Coordinate domestic and international business travel

Assist with special projects as needed

Increase efficiency though continuous process improvement

Requirements

Minimum of 7 years of experience as an executive assistant for a global company; C-level experience required

Excellent communication, organization, and time management skills

Ability to professionally handle sensitive and confidential information

Strong attention to detail

Ability to think independently and act with appropriate judgment

Knowledge of Windows-based applications

Proven ability to multitask as you will service multiple executives

Must work well in a team environment

001_MstarInc Morningstar Inc. Legal Entity

Morningstar's hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We've found that we're at our best when we're purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you'll have tools and resources to engage meaningfully with your global colleagues.

Morningstar and its subsidiaries are an equal opportunity/affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, age, disability, protected veteran status, marital status, sexual orientation, genetic information, citizenship, gender identity, parental status, or other legally protected characteristics or conduct.