at Northwestern University in Chicago, Illinois, United States
Job Description
Job ID49803
LocationChicago, Illinois
Department: MED-Ctr for Popul Hlth Sci
Salary/Grade: EXS/5
Job Summary:
Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
The program/project is summarized below.The Center for Epidemiology and Population Health (CEPH) within Institute for Public Health and Medicine (IPHAM) is led by Dr. Norrina Allen within the Feinberg School of Medicine.The mission of the CEPH is to catalyze innovative, high-impact research on the prevention and treatment of diseases and to translate these findings into measurable improvements in health across the life course. We build upon the diverse expertise of our members to create interdisciplinary teams that can harness state-of-the-art technical and methodological advances and integrate novel data resources to translate of clinical questions into high-impact research.
This Program Coordinator will work closely with the Center Director to help coordinate and oversee a range of center activities including: center administration; ongoing communication including the monthly newsletter; evaluation and strategic planning activities; recruitment of new faculty; the planning and execution of center events such as faculty and staff retreats; the planning and execution of new programs; invoicing for grants/contracts; identification and response to facility needs; and ensuring implementation of HR policies.
Administration
Budget & Financial
Communications
Evaluation
Events
Facilities & Safety
Faculty Support
Human Resources
IT Services
Outreach
Program Development
Recruitment
Strategic Planning
Please note: Full-time position requiring 40 hours per week at least half of which is on site.
Specific Responsibilities:
Administration
Manages day to day operations.
Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Acts as liaison to IT to ensure technology systems are properly installed & maintained.
Budgets & Financial
Participates in budget preparation.
Maintains budget & associated analysis & reports.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
Develops coordinated, consistent marketing and brand messages.
Creates state-of-the-art website.
Incorporates social media and networking into program/project aspects as appropriate.
Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Evaluation
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
Implements corrective actions required as a result of surveys or other indicators.
Events
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote... For full info follow application link.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
