at Komatsu America Corp. in Peoria, Illinois, United States
Job Description
Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, includingTimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.
Job Overview
Analyze, document, and provide knowledgeable solutions to resolve blocked invoices related to assigned vendor accounts. Communicate with various individuals, inside and outside the organization, to get invoice blocking issues resolved.
Daily review of invoices that require sales tax assessment or other analysis before posting into SAP.
Periodic review and analysis of open GRIR items and Open Payables to prevent aging in the accounts.
Payment Processor Role is responsible for cash disbursements to all vendors paid from the SSC in the form of ACH, Wire Transfer, or Check.
Key Job Responsibilities
Investigate, analyze and reconcile vendor invoices with errors and research past due invoices. This involves working closely with vendors, warehouse staff, and purchasing staff to determine root cause of errors. To ensure accounts are current and we are in good standing with our vendors. To guard against duplicate payments, payments for goods not received or charges that do not belong to our company. Process invoices daily from the Dolphin In-box and review for necessary sales tax assessments.
Analyze and reconcile invoices from foreign vendors. This involves working closely with vendors, warehouse staff, and purchasing staff to determine root cause of errors. To ensure accounts are current and we are in good standing with our vendors. To guard against duplicate payments, payments for goods not received or charges that do not belong to our company. Notify HQ when an invoice is due to be paid in foreign currency. Reconcile KLTD payment advice to invoices posted in SAP to ensure all auto post invoices are correct. Clear vendor open items against payment transaction.
Analyze open GR/IR items to determine why the items have not cleared. Determine root cause of any discrepancies and take proper action to correct errors. Analyze vendor open balances for aged items or debits on the account where a refund is required.
Perform account reconciliations as assigned in Blackline.
Process payments to vendors in the required methods and by the due date to avoid late penalties. Investigate any returned payment items and correct problems so that payments can be made.
Provide expert advice to the business units concerning sales tax matters to include assessment. Track sales tax assessments for inclusion in the sales tax return data sent to HQ at the beginning of each month for the prior month's postings.
Provide training to the business units concerning master data set-up and the PO creation process. This will help to educate everyone about matters concerning the full integration aspects of SAP.
Problem solving and continuous improvement activities utilizing the "Komatsu Way" philosophy.
Qualifications/Requirements
Associates Degree required.
Experience in an electronic accounts payable processing environment preferred but not required.
Demonstrate experience with general ledger account reconciliations including month end closing processes and knowledge of accounting principles.
Strong desire to learn coupled with the ability and aptitude to understand SAP and other integrated systems / processes.
Experienced with the set up of the vendor master files and the impact on SAP (a fully integrated system) processes.
Strong written and verbal communication skills.
The ability to multi-task and willingness to learn new skills.
Proficiency with Word and Excel to create account reconciliations and SAP knowledge or experience with other ERP systems.
Service mentality and driven to work individually and as part of a team to meet or exceed established service level agreements
The ability to work effectively in a high growth environment and a rapidly changing organization.
Additional Information
Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
